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Administrative Support Specialist

2 months ago

London, Greater London, United Kingdom Career Legal Full time

About Career Legal

Career Legal is a leading international law firm based in the City, seeking a highly skilled Facilities Assistant to join their busy team.

Job Summary

This role is responsible for the provision of all centralised mail, courier and reprographics services, working closely with the facilities management and records management department.

Key Responsibilities

  • Print, copy and scan work to a high standard, ensuring quality checks are carried out.
  • Bind and finish printed documents to a high standard.
  • Carry out basic machine maintenance on copiers and replace toners when necessary.
  • Replenish paper and stationery supplies throughout the office.
  • Log and deliver incoming items to the office.
  • Ensure incoming/outgoing items are logged and dispatched according to company procedures.
  • Receive and pick up mail and packages, interoffice envelopes, and boxes of varying sizes.
  • Process inbound and outbound mail, and other courier services.
  • Assist with office moves as and when required.
  • Assist with the retrieval and delivery of files in response to internal and client requests.
  • Perform other related duties as assigned.

Requirements

  • Knowledge of relevant computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.
  • Demonstrate effective interpersonal and communication skills, both verbally and in writing.
  • Demonstrate close attention to detail.
  • Strong customer service skills and ability to deal courteously and effectively with others.
  • Ability to handle processing of paper work and record keeping, including administrative filing.
  • Knowledge of health and safety at work requirements and an understanding of building services is desirable.
  • Ability to handle multiple projects.
  • Ability to carry out physical duties.
  • Ability to handle sensitive matters and maintain confidentiality.
  • Ability to work well in a demanding and fast-paced environment.
  • Ability to work well independently as well as effectively within a team.
  • Flexibility to adjust hours and work the hours necessary to meet operating and business needs, including working overtime as and when needed.

Education and Experience

  • GCSE level, NVQ, Diploma or equivalent.
  • Minimum of 2 years' experience is preferred working in a legal, corporate environment or similar.
  • Reprographics experience is desirable.