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Financial Operations Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Financial Assistant to join our team at Reed. As a key member of our finance department, you will be responsible for providing administrative support to our finance team, ensuring the smooth operation of our financial processes.
Key Responsibilities- Prepare and process sales invoices, credit notes, and associated documentation.
- Obtain approval for sales invoices and credit notes.
- Post invoices and credit notes onto our finance system.
- Support the allocation of costs to projects, including staff allocations and time transfers.
- Liaise with divisional finance staff to ensure accurate financial reporting.
- Review and analyze differences between forecast and actual monthly billing.
- Review PO status and available balances prior to invoicing.
- Liaise with client purchasing/finance teams to resolve purchase order queries.
- Run weekly and monthly project-based scheduled reports and issue to project managers on time.
- Liaise with the Financial Controller to ensure timely completion of month-end tasks.
- Post journal entries, including expenses, revenue transfers, and correction entries.
- Conduct daily internal audits to ensure compliance with business processes.
- Review the credit note approval matrix on a weekly basis.
- Prepare the monthly billing report to review actual billing vs forecasted billing.
- AAT or equivalent qualification is an advantage.
- Strong track record of client billing, including complex projects.
- Intermediate Excel skills, including pivot tables and VLOOKUPs.
