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HR Coordinator

2 months ago

Basingstoke, Hampshire, United Kingdom Once For All Full time
Job Summary

We are seeking a highly organized and detail-oriented HR Coordinator to join our team at Once For All. As an HR Coordinator, you will play a critical role in supporting the smooth running of Human Resources administration services, providing accurate and timely end-to-end employee lifecycle support.

The successful candidate will be responsible for ensuring that the Human Resources Information system (Bamboo) contains 100% accurate data at all times and is updated and audited regularly. You will also be responsible for new hire checks and collating legally required documentation.

Key Responsibilities:
  1. Support the business with end-to-end employee lifecycle administration, including the processing of right to work and criminal records checks.
  2. Collaborate with the HR Officer to ensure accurate and timely completion of important monthly Operational Business Review meeting reports.
  3. Ensure that company documentation is completed correctly and manage corrections.
  4. Provide expert knowledge of company policies to respond to queries knowledgeably and accurately.
  5. Ensure that documentation is completed correctly and chase for documents outstanding.
  6. Maintain accurate employee personnel files.
  7. Support the HR Officer and HR Advisor with payroll and employee benefits administration.
  8. Main point of contact for the HR platform (Bamboo HR) and ongoing administration of the employee database.
  9. Review and respond to emails received into the 'HR Inbox', researching and escalating where appropriate.
  10. Arrange system access and cut off for new hires and leavers and raise Leaver Forms for action by the IT department.
  11. Provide systems reports to the HRBP and the Head of HR.
  12. Identify opportunities for continuous improvement within own area of responsibility.
  13. Support general administrative requests for the wider HR team, including support for new systems implementation and ongoing projects.
  14. File back to work and exit interview documentation into relevant personnel files and alert HR Officer and HRBP of any matters that may escalate.
  15. Maintain and update the HR Operations Manual for own areas of responsibility, detailing all HR operational procedures.
Requirements:
  1. Strong IT and MS Office skills, including PowerPoint, Excel, and other HRIS systems.
  2. Excellent organizational skills and ability to manage a busy and varied workload.
  3. Ability to manage own time effectively and prioritize tasks.
  4. Excellent customer and interpersonal skills, with the ability to remain calm under pressure.
  5. Excellent attention to detail and ability to quickly build strong relationships with internal and external stakeholders.
  6. Support the Talent Advisor with collation and updating of open and closed vacancies, ensuring alignment.
  7. Ad hoc duties that align to the skill level of the HR Coordinator.