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Academic Office Coordinator

2 months ago

Basingstoke, Hampshire, United Kingdom Reed Full time
Office Manager Job Description

We are seeking an experienced Office Manager to join our team on a temporary basis. As Office Manager, you will be responsible for supervising office support staff, managing office operations, processing orders, and handling some financial tasks.

Key Responsibilities:
  • Supervise and manage Office Support staff and temporary office staff.
  • Ensure the office is manned, telephone calls are answered, and messages are relayed promptly during office hours.
  • Coordinate maintenance and service for security, fire systems, non-production electrics, and waste management across the site.
  • Handle office administration, including answering phone calls, taking messages, and meeting visitors.
  • Manage site cleaning and liaise with the cleaning contractor.
  • Arrange the supply of computer/office/kitchen equipment and furniture as required.
  • Responsible for timely and cost-effective ordering of office supplies, stationary, kitchen, and cleaning supplies.
  • Process and fulfil orders from the Duty Paid store, manage courier services, and resolve delivery issues.
Requirements:
  • Previous experience in an office-based role, ideally as an Office Manager.
  • Computer literacy, with English and Maths GCSE at grade 'C' or above.
  • Knowledge of financial principles, including preparing invoices and purchase orders.
  • Excellent attention to detail and note-taking skills.
  • First Aid certification and forklift licence are advantageous.
  • Experience and awareness of Health & Safety and Fire risk management are beneficial.
Benefits:
  • Competitive salary with annual bonuses.
  • Generous holiday allowance of 25 days.
  • Wine allowance and discount on wine purchases.
  • Opportunity to work with a leading sparkling wine producer.

To apply for the Office Manager position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role.