Senior Office Coordinator

15 hours ago


Basingstoke, Hampshire, United Kingdom Hampshire Hospitals NHS Foundation Trust Full time
Job Title: Senior Office Coordinator

Estimated Salary: £25,000 - £35,000 per annum.

About Us

Hampshire Hospitals NHS Foundation Trust is a leading healthcare provider in the region, dedicated to delivering exceptional patient care. We are committed to creating a culture that values people, learning, and excellence.

Job Summary

We are seeking a highly organized and proactive Senior Office Coordinator to support our Microbiology Lab team, Microbiology Clinicians & Managers, and the OPAT team. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a dynamic approach to managing office operations.

Main Responsibilities

• Administrative Support: Provide comprehensive administrative assistance to the Microbiology Lab team, including report preparation, correspondence, presentations, and meeting materials.

• Reception Management: Oversee daily reception area operations, ensuring a welcoming and efficient environment. Manage and guide two reception staff members, promoting high standards of customer service and professionalism.

• Communication Coordination: Serve as the primary point of contact for internal and external communications, facilitating seamless collaboration between lab personnel, medical staff, and external stakeholders.

• Office Operations: Proactively manage office supplies, equipment maintenance, and logistical tasks to ensure smooth office functioning. Implement and maintain organizational systems to improve efficiency and productivity.

• Scheduling and Coordination: Manage complex calendars for the Laboratory team and doctors, utilizing HealthRoster to record shifts and annual leave, scheduling meetings, appointments, and events. Liaise and organize Junior Doctor rotations.

• Data Management: Maintain and organize confidential records and databases, ensuring accuracy and completeness of documentation and assisting with data entry and analysis as required.

Requirements
  • A levels or experience in an admin role of > 2 years
  • Minimum level 4 in English and Maths at GCSE
  • Experience of Word, Excel, and Powerpoint
  • Understanding of need for confidentiality
  • Working knowledge of Microsoft Office systems, including ability to use Excel for formulas
  • Experience of organizing and minuting meetings
  • Line manager experience
Benefits

Hampshire Hospitals NHS Foundation Trust offers a competitive salary, generous benefits package, and opportunities for professional growth and development. As a member of our team, you will be part of a dynamic and supportive environment that values your contributions and well-being.

We are an equal opportunities employer and welcome applications from diverse candidates who share our commitment to delivering exceptional patient care. If you are a motivated and organized individual with a passion for administration, we encourage you to apply for this exciting opportunity.


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