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Programme Coordination Specialist

3 months ago

London, United Kingdom Peregrine Full time

Overview: The role of a Programme Support Officer is integral to the successful planning, execution, and oversight of the Royal Residences Review (RRR) programme. This position is essential for ensuring that all projects are conducted in an organized and efficient manner.

Key Responsibilities:

Administrative Support:

  • Overseeing schedules, meetings, and communications.
  • Assisting in the creation and distribution of Programme and Project documentation and reports.
  • Maintaining precise records and documentation, including minute-taking during meetings.

Project Coordination:

  • Supporting the development and upkeep of the programme and Estates project plans.
  • Coordinating activities and resources across various projects.
  • Managing the Estates project with guidance from the Programme Manager.
  • Tracking programme timelines, milestones, and deliverables.

Communication and Liaison:

  • Serving as a liaison between the programme and project teams.
  • Facilitating effective communication within the team by organizing meetings and workshops.

RAID Management:

  • Identifying potential risks, issues, and dependencies that may impact programme progress.
  • Maintaining RAID logs and ensuring follow-up on actions and documentation of decisions.

Change Control:

  • Ensuring programme deliverables align with the required scope and identifying changes through reviews.
  • Ensuring all changes adhere to a Change Control Process.

Reporting and Analysis:

  • Collecting and analyzing data to aid in decision-making.
  • Collaborating with the Programme Manager to prepare regular programme status reports and performance metrics.
  • Assisting in the creation of presentations and summary reports for the Programme Manager and key stakeholders.

Documentation and Filing:

  • Maintaining organized and current programme and project documentation.
  • Ensuring proper filing and archiving of documents using SharePoint.
  • Facilitating access to documentation for team members and stakeholders.

Governance:

  • Ensuring compliance with organizational policies, procedures, and governance frameworks.

In summary, the Programme Support Officer plays a vital role in ensuring that projects are well-coordinated, thoroughly documented, and effectively communicated, thereby contributing to the successful achievement of project outcomes.

Essential Skills:

  • Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
  • Communication Skills: Strong verbal and written communication skills for interaction with team members and stakeholders.
  • Attention to Detail: Ensuring accuracy and thoroughness in documentation and reporting.
  • Problem-Solving Skills: Ability to identify issues and develop practical solutions.
  • Time Management: Efficiently managing personal time and the time of others.
  • IT Proficiency: Competence in using standard office software (e.g., Microsoft Office Suite) and specific project management tools.
  • Teamwork: Ability to collaborate effectively with others and support team objectives.
  • Adaptability: Flexibility to manage changes and new challenges as they arise.
  • Project Management: Understanding the fundamentals of project management, including planning, execution, and monitoring.