Medical Secretary

2 weeks ago

London, Greater London, United Kingdom Health Services Laboratories Full time

About the Role

We are seeking a highly skilled and experienced Medical Secretary to join our team at Health Services Laboratories. As a Medical Secretary, you will play a vital role in providing administrative support to our diagnostic team, ensuring the smooth operation of our laboratory services.

Key Responsibilities

  • Generate reports for cellular pathology cases, accurately transferring clinical and specimen details from request forms to our Laboratory Information Management System (LIMS).
  • Deal with telephone, fax, and personal enquiries, ensuring that department protocols for the release of information are closely adhered to.
  • Perform general clerical duties, including filing, photocopying, printing, and postal duties, as well as confidential waste management and collection and distribution of incoming mail.
  • Monitor and conduct simple maintenance of printer, fax, and photocopier machines, as well as utilizing word processing systems.
  • Assist with the accurate booking in of all referral cases on the LIMS, ensuring all material received is labelled correctly and cases are presented to the consultant pathologist in a timely manner.
  • Use the LIMS to competently monitor the unreported (backlog) list, auditing missing information and sign off reports from the system.
  • Provide secretarial support for medical staff and laboratory management, taking telephone messages and drafting or typing letters or circulating emails as required.
  • Attend regular office team and 1-2-1 meetings to discuss and assist in implementing improvements for the service.

Requirements

  • Experience in an appropriate office environment.
  • Previous use of computers in a business or healthcare setting.
  • 5 GSCE passes at A-C grade including Maths and English.
  • Medical Terminology as evidenced by AMSPAR or equivalent.
  • Typing speed of at least 60 wpm.
  • Good organisational skills.
  • Basic numeracy skills.
  • Ability to handle confidential material.
  • Ability to provide and receive information in English, verbally, in writing, or electronically.
  • Ability to work in a team.
  • Ability to deal with and relay messages accurately and in a timely fashion.
  • Ability to work on own initiative.

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