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Financial Operations Director

2 months ago

Manchester, United Kingdom Hallé Concerts Society Full time £45,000
About the Role

We are seeking an experienced and skilled Finance Manager to join our team at the Hallé Concerts Society. As a key member of our finance department, you will play a vital role in ensuring the smooth operation of our financial management and external reporting requirements.

Key Responsibilities
  • Statutory Reporting and Audit
    • Plan and produce (to draft level) the Hallé group consolidated and subsidiary entities statutory accounts to the agreed timetable and in line with Charity accounting regulations and standards.
    • Liaise with the external auditors to ensure a smooth audit process, acting as first line response for audit queries.
  • Financial Systems, Processes & Controls
    • Ensure that the finance systems, processes and controls operate effectively and efficiently; develop and implement new systems and improvements as appropriate.
    • Maintenance of Fixed Asset Register.
    • Manage the core ledger functions (Sales, Purchase and Cash Book) to ensure that transactions are recorded in an accurate and timely way.
    • Manage regular ledger/trial balance and control account reconciliations to ensure that financial information is complete and accurate.
    • Manage the credit control process.
  • Taxation and Orchestra Tax Relief
    • Prepare the annual Orchestra Tax Relief claim, liaising with the Tax advisors as appropriate.
    • Prepare periodic statutory tax returns (including VAT & Corporation Tax) and National Statistics returns as required.
  • Cash and Banking
    • Oversight and supervision of all banking processes and accounting for multiple bank accounts and entities.
    • Preparation of regular cash flow forecasts to support the Finance Director in managing cash flow and treasury activities.
  • Management Reporting
    • Prepare full Management Accounts for the Hallé Concerts Society on a monthly basis, including I&E, Balance Sheet and Cash flow statements.
    • Produce the draft narrative for the monthly Finance report to the Board.
    • Manage and prepare the monthly balance sheet with particular emphasis on reserves.
    • Work with departments to review, investigate and report on key financial variances.
    • Provide the regular and ad-hoc financial data required by funding providers and other industry bodies, including Arts Council England, Manchester City Council, the Greater Manchester Combined Authority and the Association of British Orchestras.
  • Budget Setting and Financial Modelling
    • Support the Finance Director with the annual budget setting process, providing first review of departmental budgets.
    • To provide support to budget-holders in the effective management of their budgets and adherence to financial policies and procedures.
    • Support the production of reforecasts (working with Senior Managers) and work with the Finance Director in identifying corrective actions.
  • Payroll and Pension Schemes
    • Process monthly Administration payroll.
    • Production of statistics and completion of year-end procedures and reconciliation.
    • Oversight of the four weekly Orchestra & Pension payrolls.
    • Liaison with the external pension administration firm.
    • Day to day administration of the Defined Contribution scheme, including uplift of contributions, and periodic re-enrolment and certification duties.
    • Overall administrative responsibility for Group Personal Pension Portal.
  • Information Technology
    • Main point of contact with outsourced IT support, including quarterly business review.
  • Staff Management
    • Line management of the Assistant Finance Manager.
    • Support other members of the Finance Team in their training and development.
  • Other
    • To provide ad-hoc financial reports and analysis on request.
    • To undertake other tasks and duties that might reasonably be considered to form part of the role of Finance Manager.
    • To keep up to date with CPD.
    • To keep abreast of internal communications and attend relevant meetings, deputising for the Finance Director as appropriate.