Financial Administration Officer

3 weeks ago

Plymouth, Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

Job Overview

The role involves ensuring that financial and payroll data is processed according to established protocols, facilitating accurate reporting for statutory obligations.

The position requires addressing inquiries and concerns from vendors and staff, providing necessary assistance and guidance.

It is essential that tasks are completed within specified financial timelines.

The role may involve advising clients regarding applicable charges.

This is an entry-level position, and the successful candidate will be expected to pursue the Association of Accounting Technicians training qualification through an approved provider.

Preference will be given to internal staff, as well as those with 'Priority' and 'At Risk' status, including relevant personnel throughout the region who can demonstrate recent pertinent experience as outlined in the Person Specification.

Key Responsibilities

Provide financial assistance to the Finance Team Leader to fulfill the needs of Budget Holders and the Management and Financial Accounting teams, ensuring precise reporting of monthly financial outcomes for each Directorate in accordance with closing schedules.

This position will be collaborative, and while primary responsibilities may not be consistently performed by each team member, all members are expected to possess knowledge of and be able to cover various tasks.

Organize and manage straightforward assignments, some of which may be ongoing, to ensure adherence to daily, monthly, quarterly, and annual financial deadlines.

About Our Organization

We are a people-centric organization where every team member is valued and can contribute significantly. Our patients are central to our mission. Joining University Hospitals Plymouth NHS Trust means becoming part of a dedicated team committed to innovation, clinical excellence, and exceptional customer service. The Trust offers excellent career development opportunities in a dynamic work environment. We provide all of this in a vibrant city known for its adventurous spirit.

We recognize the importance of work-life balance and welcome requests for flexible working arrangements. Please reach out to the recruiting manager to discuss any such requests prior to submitting your application. We are committed to considering all requests thoroughly. We encourage individuals from diverse backgrounds to apply, as diversity enhances our teams.

Job Duties

- Provide financial support to the Financial Services Team, Business Advisors, Financial Account, and other finance personnel.

- Assist the Management Accounts function in supporting budget holders regarding Directorate Finance.

- Address routine inquiries from Trust Fund Managers and external organizations, escalating complex issues to the line manager as necessary.

- Handle sensitive information with professionalism and discretion.

- Participate in month-end financial reporting, completing task lists and analyzing data as required, identifying and resolving discrepancies.

- Manage budget and expenditure movements, ensuring accurate corrections of identified errors and producing necessary journals.

- Conduct balance sheet reconciliations and ensure correct coding of income and expenditure items to budgets.

- Oversee invoicing processes to ensure timely and accurate billing, including the issuance of credit notes.

- Direct non-purchase order invoices to the appropriate budget holder for approval and follow up on credit notes.

- Respond to complex queries from suppliers and budget holders, seeking line manager advice when needed.

- Generate regular financial and management reports, suggesting process improvements and implementing agreed changes.

- Input financial data into computerized systems and maintain complex financial spreadsheets.

- Participate in departmental training and provide guidance to new or less experienced staff.

- Handle cash transactions responsibly, including cash, cheques, and vouchers.

- Assist patients and clients with non-clinical inquiries, ensuring adherence to departmental policies and procedures.

Qualifications

Essential

- 5 GCSEs including Maths and English at Grade C or above, or equivalent experience.

- NVQ Level 3 or Association of Accounting Technicians (AAT) Intermediate Level or equivalent experience.

Desirable

- A Levels or equivalent experience.

Knowledge & Experience

Essential

- Strong numeracy skills.

Desirable

- Previous finance-related experience.

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