Financial Administration Officer

3 weeks ago

Plymouth, Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full time

Job Overview

The primary responsibility of this role is to ensure that financial and payroll data is processed in accordance with established protocols, facilitating accurate statutory reporting.

This position involves addressing inquiries and concerns from suppliers and staff, providing necessary assistance and guidance.

It is essential that all tasks are completed within the specified financial timelines.

The role may include advising patients and clients regarding applicable charges.

This is an entry-level position, and the successful candidate will be expected to pursue the Association of Accounting Technicians training qualification through an approved provider.

Preference will be given to current Trust employees, as well as those with 'Priority' and 'At Risk' status, including NHS staff at risk in the region, who can demonstrate relevant recent experience as outlined in the Person Specification.

Key Responsibilities

The successful candidate will provide financial support to the Finance Team Leader, ensuring the needs of Budget Holders and the Management and Financial Accounting teams are met, thereby enabling precise reporting of monthly financial outcomes for each Directorate in accordance with closing schedules.

This role will be collaborative, and while specific duties may not be performed regularly by each team member, all members are expected to possess knowledge of and be able to cover various tasks.

Responsibilities include planning and organizing straightforward tasks, some of which may be ongoing, and scheduling work to ensure compliance with daily, monthly, quarterly, and annual financial deadlines.

About Us

We are a people-centric organization where every staff member is valued and can contribute to making a difference. Our patients are at the core of our mission. By joining University Hospitals Plymouth NHS Trust, you become part of a dedicated team committed to innovation, clinical excellence, and exceptional customer service. The Trust offers excellent opportunities for career advancement in a dynamic and progressive work environment. We pride ourselves on being located in a vibrant city known for its rich history and adventurous spirit.

Please note that all communications will be conducted electronically; we encourage you to check your email regularly. If you encounter any issues with the online application process or require reasonable adjustments, please reach out to the recruitment team. We recognize the importance of work-life balance and welcome requests for flexible working arrangements. We are committed to considering all such requests thoroughly. We also encourage applications from individuals of diverse backgrounds, as we believe diversity strengthens our teams. Please be aware that vacancies may close before the stated deadline. If you do not receive a response within four weeks of the closing date, please assume that you have not been shortlisted.

Job Responsibilities

The role includes providing financial assistance to the Financial Services Team, Business Advisors, Financial Account, and other finance personnel.

  • Support the Management Accounts function in assisting budget holders with Directorate Finance matters.
  • Address routine inquiries from Trust Fund Managers.
  • Respond to routine inquiries from external organizations and suppliers, escalating more complex issues to the line manager.
  • Handle sensitive information with discretion and professionalism.
  • Month-end Financial Results: Complete task lists, including data analysis and interpretation as necessary. Identify errors and discrepancies, resolving issues using various approaches.
  • Budget and expenditure movements: Accurately correct identified errors, producing budget, accrual, and permanent journals as required.
  • Balance sheet reconciliations: Balance and reconcile simple control accounts.
  • Ensure proper coding of income and expenditure items to budgets, producing necessary analyses.
  • Invoicing: Ensure timely and accurate invoicing of income and proper handling of credit notes.
  • Accounts Payable: Direct all non-purchase order invoices to the appropriate budget holder for coding and approval, ensuring timely follow-up on credit notes.
  • Address complex supplier and budget holder inquiries regarding invoices.
  • Respond to complex queries from Budget Holders and Trust Fund Managers, seeking line manager advice when necessary, ensuring efficient and effective resolution of all inquiries.
  • Generate regular financial and management reports, suggesting improvements and implementing agreed changes to processes.
  • Input financial data into computerized and paper systems, creating and updating complex financial spreadsheets.
  • Participate in departmental training and provide guidance to new or less experienced staff, including induction training for trainees.
  • Handle cash transactions responsibly, which may include cash, cheques, and vouchers from various sources.
  • Assist patients and clients during incidental contacts, providing non-clinical advice and information to patients, clients, and relatives while adhering to departmental policies and procedures.

Qualifications

Essential

  • 5 GCSEs including Maths and English at Grade C or above, or equivalent demonstrable experience.
  • NVQ Level 3, Association of Accounting Technicians (AAT) Intermediate Level, or equivalent demonstrable experience.

Desirable

  • A Levels or equivalent demonstrable experience.

Knowledge & Experience

Essential

  • Strong numeracy skills.

Desirable

  • Previous demonstrable experience in finance.

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