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Lead Administrative Officer
2 months ago
LEAD ADMINISTRATIVE OFFICER
SUPPORT ROLE IN ADMINISTRATION
This position is temporary and may be extended based on service requirements.
As the Lead Administrative Officer to the Category Officer, you will deliver efficient and effective managerial support. You will oversee a team of four Assistant Category Officers within the Fleet and Transport Procurement division.
You should be adept in Microsoft Office applications, particularly Excel, Outlook, and Word. Confidence in utilizing spreadsheets and databases daily is essential, along with proficiency in typing and generating reports. Assisting the Category Officer with procurement documentation is a key responsibility. Familiarity with procurement processes and compliance within an administrative framework is advantageous.
Key Responsibilities Include:
1. Organizing and managing a team of category assistants to implement best practices in procurement.
2. Exercising supervisory duties for staff organized in teams, ensuring effective day-to-day management of functional activities within a designated category area.
3. Conducting research, analyzing results, and formulating recommendations regarding received procurement documentation.4. Applying judgment within established guidelines to determine the most suitable course of action from various options.
5. Typing, compiling, and distributing emails, letters, acknowledgments, minutes, memos, and reports. Coordinating document circulation on behalf of the Compliance Manager or other team members.6. Maintaining records and ensuring that information is accurately recorded, stored, managed, and disposed of in accordance with relevant guidelines.
7. Utilizing computer systems and employing MS Excel and MS Word to generate precise compliance management information, reports, and graphs.
8. Collaborating with other services, educational institutions, and external organizations as necessary.9. Participating in ad-hoc projects, including gathering and analyzing information to support the work of the Category Officer.
10. Ensuring confidentiality of all information and records.11. Performing any other duties related to the role as required.
Typical Qualifications and Experience:
- Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)
- NVQ Business Administration Level 2 (or equivalent or at least five years of office administration experience)
- Administrative experience with a strong knowledge of Microsoft Office, particularly proficient MS Excel, Outlook, and Word skills.
- Essential experience in managing a team within an administrative office environment.BENEFITS INCLUDE:
- Comprehensive training and induction
- Competitive remuneration
- Accrual of holiday hours as you work
Brook Street (UK) Ltd provides back-office support and mentoring. We are committed to fostering a diverse workforce and an inclusive culture where every individual feels valued and empowered to achieve their personal best.
Brook Street is recognized as a Disability Confident Leader and holds Gold Award status from the Defence Employer Recognition Scheme.
We are dedicated to supporting candidates with disabilities or veterans through our Guaranteed Interview Scheme, offering guaranteed interviews for those who meet the stipulated criteria for the role.
Your comfort and accessibility are our priority, and we are eager to ensure a seamless communication experience throughout the application process.
