Administrative Assistant

2 months ago


Southampton, Southampton, United Kingdom Aztec Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to join our Corporate Services team as an Administration (Admin and Clerical) professional. The successful candidate will be responsible for providing administrative support to a portfolio of corporate and fund structures, ensuring seamless day-to-day operations and exceptional client service.

Key Responsibilities
  • Assist with the administration of a range of entities across various corporate vehicles, investment holding companies, and fund structuring entities.
  • Process payments on online banking platforms and internal systems, ensuring timely and accurate transactions.
  • Prepare and issue Call and Distribution notices to clients, maintaining accurate records and ensuring compliance with regulatory requirements.
  • Maintain investor records on internal systems, ensuring up-to-date information and accurate reporting.
  • Perform initial and scheduled client reviews, identifying areas for improvement and implementing solutions to enhance client satisfaction.
  • Take responsibility for the collection of all revenue due to the Company from Corporate Services clients, reducing working capital days and improving cash flow.
  • Incorporate companies and partnerships, filing annual and other ad hoc documents with Companies House, ensuring compliance with regulatory requirements.
  • Initiate the collection of CDD on shareholders via Aztec Verify for new clients and investors, ensuring accurate and timely information.
  • Liaise with notary offices, government offices, tax authorities, banks, and the Trade Register, as applicable, to facilitate smooth operations and resolve any issues that may arise.
  • Build and maintain strong working relationships with internal and external clients, colleagues, and other business contacts, ensuring exceptional client service and support.
  • Undertake routine and office clerical tasks as necessary, ensuring a high level of professionalism and attention to detail.
Requirements
  • Previous financial services experience, supported through the Aztec Academy.
  • Excellent interpersonal skills, with the ability to develop close working relationships with colleagues, clients, and business contacts.
  • Very good organization and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Ability to take the initiative, with a flexible and practical approach to work.
What We Offer

We will provide the training and support necessary for you to excel in this role, including in-house technical knowledge and professional qualifications to enhance your skills and career development.



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