Administrative Assistant
2 months ago
We are seeking a highly organized and detail-oriented individual to join our Corporate Services team as an Administration (Admin and Clerical) professional. The successful candidate will be responsible for providing administrative support to a portfolio of corporate and fund structures, ensuring seamless day-to-day operations and exceptional client service.
Key Responsibilities- Assist with the administration of a range of entities across various corporate vehicles, investment holding companies, and fund structuring entities.
- Process payments on online banking platforms and internal systems, ensuring timely and accurate transactions.
- Prepare and issue Call and Distribution notices to clients, maintaining accurate records and ensuring compliance with regulatory requirements.
- Maintain investor records on internal systems, ensuring up-to-date information and accurate reporting.
- Perform initial and scheduled client reviews, identifying areas for improvement and implementing solutions to enhance client satisfaction.
- Take responsibility for the collection of all revenue due to the Company from Corporate Services clients, reducing working capital days and improving cash flow.
- Incorporate companies and partnerships, filing annual and other ad hoc documents with Companies House, ensuring compliance with regulatory requirements.
- Initiate the collection of CDD on shareholders via Aztec Verify for new clients and investors, ensuring accurate and timely information.
- Liaise with notary offices, government offices, tax authorities, banks, and the Trade Register, as applicable, to facilitate smooth operations and resolve any issues that may arise.
- Build and maintain strong working relationships with internal and external clients, colleagues, and other business contacts, ensuring exceptional client service and support.
- Undertake routine and office clerical tasks as necessary, ensuring a high level of professionalism and attention to detail.
- Previous financial services experience, supported through the Aztec Academy.
- Excellent interpersonal skills, with the ability to develop close working relationships with colleagues, clients, and business contacts.
- Very good organization and time management skills, with the ability to prioritize tasks and meet deadlines.
- Ability to take the initiative, with a flexible and practical approach to work.
We will provide the training and support necessary for you to excel in this role, including in-house technical knowledge and professional qualifications to enhance your skills and career development.
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