Office Coordinator

2 weeks ago

Seaford, United Kingdom Streamline Search Full time

Company Overview
Streamline Search is a prominent recruitment agency specializing in technical placements across the United Kingdom.

Position Summary
We are currently seeking an Office Administrator/Service Coordinator to join a reputable contractor engaged in the supply and installation of noise barriers and security fencing. This role is temporary with the possibility of transitioning to a permanent position.

Key Responsibilities
The successful candidate will be tasked with:

  • Managing plant hire and fulfilling all pre-start requirements for various projects, including accommodation arrangements and material orders.
  • Conducting thorough checks of invoices against orders and facilitating their approval for the accounts department.
  • Coordinating concrete bookings for multiple projects and maintaining updated booking records.
  • Overseeing the maintenance and roadworthiness of company vehicles.
  • Ensuring accurate job filing and archiving processes are followed.
  • Conducting audits and preparing for accreditation assessments, being present on audit days to address inquiries.
  • Tracking staff training requirements and scheduling necessary training sessions.
  • Maintaining online portals and ensuring compliance with training and health assessments.
  • Organizing random drug and alcohol screenings for staff.
  • Keeping personnel files and records up to date.
  • Coordinating pre-employment medical assessments and necessary health evaluations.

Qualifications
The ideal candidate will possess:

  • A minimum of four years' experience in an administrative capacity.
  • Proficiency in Microsoft Office applications, particularly Excel and Word.
  • Experience with online management systems such as 4projects, Data Scope, and Bravo.

This position offers a competitive salary of up to £26,000, along with 20 days of holiday plus bank holidays and a company mobile phone.

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