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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and skilled professional to join our team as the Associate Director of Estates and Facilities. This is a key leadership role that will play a critical part in the delivery of our Estates strategy and the operational delivery of our estates, clinical engineering, facilities, and capital team functions.Key...
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Director of Estates and Facilities Management
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and skilled professional to join our team as the Associate Director of Estates and Facilities. This is a key leadership role that will play a critical part in the delivery of our Estates strategy and the operational delivery of our estates, clinical engineering, facilities, and capital team functions.Key...
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking an experienced and skilled professional to fill the position of Associate Director of Estates and Facilities. As a key member of the Trust Senior Leadership Team, the successful candidate will be responsible for the delivery of the Estates strategy and the operational delivery of...
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Associate Director of Estates and Facilities
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking a highly skilled and experienced professional to fill the position of Associate Director of Estates and Facilities. This is a key leadership role that will play a critical part in the delivery of the Trust's estates strategy and the operational delivery of estates, clinical...
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Associate Director of Estates and Facilities
2 months ago
Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking a highly skilled and experienced professional to fill the position of Associate Director of Estates and Facilities. This is a key leadership role that will play a critical part in the delivery of the Trust's estates strategy and the operational delivery of estates, clinical...
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking a highly skilled and experienced professional to fill the position of Associate Director of Estates and Facilities. As a key member of the Trust Senior Leadership Team, you will be responsible for delivering the organisation's strategic goals and objectives as established by the...
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking an experienced and skilled Associate Director of Estates and Facilities to join their team. As a key member of the Trust's Senior Leadership Team, you will be responsible for delivering the Estates strategy and operational delivery of the estates, clinical engineering, facilities,...
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking an experienced and skilled Associate Director of Estates and Facilities to join their team. As a key member of the Trust's Senior Leadership Team, you will be responsible for delivering the Estates strategy and operational delivery of the estates, clinical engineering, facilities,...
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking an experienced and skilled Associate Director of Estates and Facilities to join their team. As a key member of the Trust's Senior Leadership Team, you will be responsible for delivering the Estates strategy and operational delivery of the estates, clinical engineering, facilities,...
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking an experienced and skilled Associate Director of Estates and Facilities to join their team. As a key member of the Trust's Senior Leadership Team, you will be responsible for delivering the Estates strategy and operational delivery of the estates, clinical engineering, facilities,...
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking an experienced and skilled Associate Director of Estates and Facilities to join their team. As a key member of the Trust Senior Leadership Team, you will be responsible for delivering the organisation's strategic goals and objectives as established by the Trust Board.Key...
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking an experienced and skilled Associate Director of Estates and Facilities to join their team. As a key member of the Trust Senior Leadership Team, you will be responsible for delivering the organisation's strategic goals and objectives as established by the Trust Board.Key...
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking an experienced and skilled Associate Director of Estates and Facilities to join their team. As a key member of the Trust Senior Leadership Team, you will be responsible for the delivery of the Estates strategy and the operational delivery of the estates, clinical engineering,...
-
Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and skilled Associate Director of Estates and Facilities to join our team at the Countess of Chester Hospital NHS Foundation Trust. As a key member of our Senior Leadership Team, you will be responsible for delivering the Estates strategy and operational delivery of the estates, clinical engineering, facilities,...
-
Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleWe are seeking an experienced and skilled Associate Director of Estates and Facilities to join our team at the Countess of Chester Hospital NHS Foundation Trust. As a key member of our Senior Leadership Team, you will be responsible for delivering the Estates strategy and operational delivery of the estates, clinical engineering, facilities,...
-
Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking an experienced and skilled Associate Director of Estates and Facilities to join their team. As a key member of the Trust Senior Leadership Team, you will be responsible for delivering the organisation's strategic goals and objectives as established by the Trust Board.Key...
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking an experienced and skilled Associate Director of Estates and Facilities to join their team. As a key member of the Trust Senior Leadership Team, you will be responsible for delivering the organisation's strategic goals and objectives as established by the Trust Board.Key...
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Chester, Cheshire, United Kingdom Countess of Chester Hospital NHS Foundation Trust Full timeAbout the RoleThe Countess of Chester Hospital NHS Foundation Trust is seeking an experienced and skilled Associate Director of Estates and Facilities to join their team. As a key member of the Trust Senior Leadership Team, you will be responsible for delivering the organisation's strategic goals and objectives as established by the Trust Board.Key...
Director of Facilities Operations and Administration
2 months ago
The Director of Facilities Administrative Operations will provide strategic and tactical operational and administrative support to the Facilities Management Department and colleagues throughout the University.
Key Responsibilities- Customer Service
- Serve as the primary contact for special requests from other departments, students, parents, and neighbors.
- Act as liaison between Facilities Management and Human Resources for the rollout and implementation of University-related policies and procedures.
- Manage the intake of information, delegating to the appropriate resource, internally or externally, and monitoring to ensure completion of requests within established deadlines.
- Collaborate with department directors, assistant directors, and vendors to select appropriate contract documents for design, maintenance, repair, and construction services.
- Coordinate all required information and signatures for contract execution in accordance with University policies.
- Continuously review administrative support and customer service functions to identify areas for improvement.
- Communicate with University constituents regarding unscheduled outages and other facility emergencies.
- Manage all department files, including network files, in accordance with University and department retention policies.
- Assist with the execution of purchase requisitions for service agreements and capital projects.
- Maintain and grow partnerships with internal partners such as finance, human resources, campus safety, and other facilities partners.
- Develop customer service service-level-agreements for service delivery.
- Provide supervision, leadership, and training to the Administrative Team's administrative, document processing, regulatory team, and special projects staff.
- Oversee all department operational and business processes through the administrative staff.
- General Administrative
- Develop and implement a vision and action plan for administrative services.
- Create a departmental service model to support projects and initiatives.
- Assess internal opportunities to align, define, and refine administrative procedures and protocols.
- Lead hiring, onboarding, resource, and training initiatives across the department.
- Create, chair, and maintain the state-certified Workplace Safety Committee in accordance with the requirements set forth by the Pennsylvania Department of Labor and Industry.
- Participate in a wide and diverse array of special projects and initiatives as directed by the Executive Director.
- Prioritize numerous competing projects in alignment with Executive Director and VP priorities.
- Monitor department policies and procedures to ensure they are reviewed and updated, as required but at least annually.
- Oversee and manage the daily administrative functions of the department.
- Review, assess, create, monitor, and enhance processes to improve operational efficiency and quality of service; examples include monitoring of industry-standard KPIs and development of Widener-specific KPIs.
- Assist with department equipment and supplies purchasing to ensure best value for the University.
- Maintain the vendor, space, and project databases with information provided by colleagues in the department.
- Partner in the development and issuance of requests for proposals (RFP).
- Assist in the preparation of budget and management reports for the Executive Director.
- Maintain and grow partnerships with internal Facilities partners such as Facilities Finance and Administrative Services, the Office of Sustainability, Operations, Engineering, and Campus Energy, and the Office of the University Architect.
- Maintain and grow partnerships with external Facilities partners such as the Office of the Provost, University Services, Department of Public Safety, etc.
- Provide supervision, leadership, and training to the Administrative Team's administrative, document processing, regulatory team, and special projects staff.
- Oversee all department operational and business processes through the administrative staff.
- Supervisory Duties
- Supervise the Work Order employee(s) and Administrative Assistant and provide for their training and development.
- Hire, direct, and manage the work of student employees.
- Represent the Department in administrative matters in the Executive Director's absence.
- Prepare weekly Staff Meeting minutes and other necessary correspondences.
- Facilitate meetings, prepare agendas, update notes, and action lists as required.
- Project Administration and Management
- Manage campus partnerships as necessary, and numerous other specialized areas of expertise that may be required.
- Participate in the selection process for consultant, preconstruction, and contractor selection, when appropriate as required.
- Develop and generate reports describing project status, including schedule and budget information.
- Scrutinize the status of tasks assigned to department staff by the Executive Director.
- Process invoices to ensure compliant payments with contract terms and conditions.
- Ensure compliance and maintain documentation for certificates, permits, and other approvals for all buildings and equipment.
- Manage updates to the document management system.
- Develop and maintain capital projects and deferred maintenance database.
- Provide technical expertise and guidance to the Executive Director and project teams in support of their work as required.
- Other duties as assigned by the Executive Director.
