Current jobs related to Document Control Coordinator - Bristol, Bristol - Owen Reed
-
Document Control Specialist
4 weeks ago
Bristol, Bristol, United Kingdom HCS Control Systems Ltd Full timeJob Title: Document Control and Records Configuration ManagerJoin HCS Control Systems Ltd as a Document Control and Records Configuration Manager and take on a challenging role that requires strong organizational skills, attention to detail, and a commitment to accuracy and quality in document management.This is an exciting opportunity to establish, manage,...
-
Document Control Specialist
4 weeks ago
Bristol, Bristol, United Kingdom HCS Control Systems Ltd Full timeJob Title: Document Control and Records Configuration ManagerJoin HCS Control Systems Ltd as a Document Control and Records Configuration Manager and take on a challenging role that requires strong organizational skills, attention to detail, and a commitment to accuracy and quality in document management.This is an exciting opportunity to establish, manage,...
-
Document Control Specialist
3 weeks ago
Bristol, Bristol, United Kingdom HCS Control Systems Ltd Full timeJob Title: Document Control and Records Configuration ManagerJoin HCS Control Systems Ltd as a Document Control and Records Configuration Manager and play a critical role in the success of our projects. As a key member of our team, you will be responsible for establishing, managing, and leading document control processes from the ground up, ensuring that all...
-
Document Control Specialist
3 weeks ago
Bristol, Bristol, United Kingdom HCS Control Systems Ltd Full timeJob Title: Document Control and Records Configuration ManagerJoin HCS Control Systems Ltd as a Document Control and Records Configuration Manager and play a critical role in the success of our projects. As a key member of our team, you will be responsible for establishing, managing, and leading document control processes from the ground up, ensuring that all...
-
Document Control Specialist
1 month ago
Bristol, Bristol, United Kingdom HCS Control Systems Ltd Full timeJob Title: Document Control and Records Configuration ManagerJoin HCS Control Systems Ltd as a Document Control and Records Configuration Manager and play a critical role in the success of our project. As a key member of our team, you will be responsible for establishing, managing, and leading the document control processes from the ground up.About the...
-
Document Control Specialist
1 month ago
Bristol, Bristol, United Kingdom HCS Control Systems Ltd Full timeJob Title: Document Control and Records Configuration ManagerJoin HCS Control Systems Ltd as a Document Control and Records Configuration Manager and play a critical role in the success of our project. As a key member of our team, you will be responsible for establishing, managing, and leading the document control processes from the ground up.About the...
-
Bristol, Bristol, United Kingdom HCS Control Systems Ltd Full timeJob DescriptionThe Sizewell C MEH Alliance is seeking a highly skilled Document Control and Records Configuration Manager to join their team. This is an exciting opportunity to establish, manage, and lead the document control processes from the ground up, ensuring that all project documentation is accurately recorded, maintained, and accessible throughout...
-
Document Controller
1 month ago
Bristol, Bristol, United Kingdom AtkinsRéalis Full timeJob Title: Document ControllerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to join our Project Control Department. As a key member of our team, you will be responsible for managing company documents and project deliverables, ensuring their accuracy, quality, and integrity throughout the project lifecycle.Key...
-
Document Controller
1 month ago
Bristol, Bristol, United Kingdom AtkinsRéalis Full timeJob Title: Document ControllerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to join our Project Control Department. As a key member of our team, you will be responsible for managing company documents and project deliverables, ensuring their accuracy, quality, and integrity throughout the project lifecycle.Key...
-
Document Controller
3 weeks ago
Bristol, Bristol, United Kingdom AtkinsRéalis Full timeJob Title: Document ControllerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to join our Project Control Department. As a key member of our team, you will be responsible for managing company documents and project deliverables, ensuring their accuracy, quality, and integrity throughout the project lifecycle.Key...
-
Document Controller
3 weeks ago
Bristol, Bristol, United Kingdom AtkinsRéalis Full timeJob Title: Document ControllerJob Summary:We are seeking a highly organized and detail-oriented Document Controller to join our Project Control Department. As a key member of our team, you will be responsible for managing company documents and project deliverables, ensuring their accuracy, quality, and integrity throughout the project lifecycle.Key...
-
Bristol, Bristol, United Kingdom HCS Control Systems Ltd Full timeAbout the RoleThe MEH Alliance is seeking a highly skilled Document Control and Records Configuration Manager to join their team. This is an exciting opportunity to establish and manage document control processes from the ground up, ensuring accurate recording, maintenance, and accessibility of project documentation throughout the lifecycle.As a key member...
-
Document Coordinator
1 week ago
Bristol, Bristol, United Kingdom Pertemps TM Full timeWe are seeking a skilled Document Coordinator to join our team at Pertemps TM. As a Document Coordinator, you will play a crucial role in maintaining project documentation and ensuring accurate information is distributed throughout the organisation.Key responsibilities include:Setting up, copying, scanning, and storing documentsCreating templatesManaging...
-
Document Controller
1 week ago
Bristol, Bristol, United Kingdom AtkinsRéalis Full timeJob DescriptionWe are seeking a skilled Document Controller to join our Project Control Department. As a key member of our team, you will be responsible for providing efficient document control support to all projects.The ideal candidate will have extensive experience in document control and record management, as well as a good working knowledge of MS Office...
-
Document Coordinator
4 weeks ago
Bristol, Bristol, United Kingdom Pertemps TM Full timeDocument ControllerWe are seeking a highly organized and detail-oriented Document Controller to join our team. As a Document Controller, you will be responsible for maintaining project documentation, ensuring accurate information is distributed throughout the organization, and managing requests for documentation.Key Responsibilities:Set up, copy, scan, and...
-
Document Coordinator
4 weeks ago
Bristol, Bristol, United Kingdom Pertemps TM Full timeDocument ControllerWe are seeking a highly organized and detail-oriented Document Controller to join our team. As a Document Controller, you will be responsible for maintaining project documentation, ensuring accurate information is distributed throughout the organization, and managing requests for documentation.Key Responsibilities:Set up, copy, scan, and...
-
Document Coordinator
3 weeks ago
Bristol, Bristol, United Kingdom Pertemps TM Full timeDocument ControllerWe are seeking a highly organized and detail-oriented Document Controller to join our team. As a Document Controller, you will be responsible for maintaining project documentation, ensuring accurate information is distributed throughout the organization, and managing requests for documentation.Key Responsibilities:Set up, copy, scan, and...
-
Document Coordinator
3 weeks ago
Bristol, Bristol, United Kingdom Pertemps TM Full timeDocument ControllerWe are seeking a highly organized and detail-oriented Document Controller to join our team. As a Document Controller, you will be responsible for maintaining project documentation, ensuring accurate information is distributed throughout the organization, and managing requests for documentation.Key Responsibilities:Set up, copy, scan, and...
-
Document Coordinator
2 weeks ago
Bristol, Bristol, United Kingdom Pertemps TM Full timeDocument Controller Job DescriptionWe are seeking a skilled Document Controller to join our busy Mechanical and Electrical office in Portishead. As a Document Controller, you will play a crucial role in maintaining project documentation and ensuring accurate information is distributed throughout the organisation.Key Responsibilities:Set up, copy, scan, and...
-
Document Coordinator
2 weeks ago
Bristol, Bristol, United Kingdom Pertemps TM Full timeDocument Controller Job DescriptionWe are seeking a skilled Document Controller to join our busy Mechanical and Electrical office in Portishead. As a Document Controller, you will play a crucial role in maintaining project documentation and ensuring accurate information is distributed throughout the organisation.Key Responsibilities:Set up, copy, scan, and...
Document Control Coordinator
3 months ago
Job Title: Document Control Coordinator
Department: Document Management Services
Job Type: Part-time, Permanent
Reports to: Secretarial Manager
Role Overview:
The Document Control Coordinator is responsible for delivering efficient and professional support across various practice and business service groups. This includes tasks such as audio and digital dictation typing, copy typing, and the modification and formatting of extensive and intricate documents. The role also encompasses the creation of comparison documents, as well as the conversion and manipulation of Word and PDF files, along with preparing diagrams, slides, spreadsheets, and other ad hoc requests as needed.
A collaborative and team-oriented approach is essential to meet the business's requirements. Reliability, flexibility, and a proactive attitude are crucial, and Document Control Coordinators should take pride in the quality of work produced by the Document Management Services team.
Key Relationships:
Regular interaction with team members to ensure awareness of workflow and handover processes.
Frequent communication with users of Document Management Services to provide assistance and resolve inquiries.
Daily collaboration with the Workflow Coordinator for task allocation.
Consistent engagement with the Secretarial Manager for issue escalation.
Main Responsibilities:
Document Management:
Overseeing the production of substantial documents during transaction negotiations, ensuring consistency across documents managed by both legal and client teams.
Handling audio typing and generating necessary documents, letters, emails, and memos.
Managing the creation of PowerPoint presentations, diagrams, and charts.
Overseeing Marketing and Business Development templates, including proposals, brochures, legal updates, and team documentation.
Team Responsibilities:
Evaluating internal client requests, determining project needs, and assigning tasks based on team members' skill sets.
Coordinating and prioritizing the team's workload in line with client deadlines and urgency, monitoring project progress, and adjusting priorities as needed. Actively sharing knowledge and expertise with colleagues.
Qualifications and Experience:
Proficient English language and grammar skills, ideally acquired in a legal setting.
Advanced document production capabilities, including precise typing, spelling, grammar, and proofreading.
Expertise in Microsoft Word, including styles, cross-referencing, tracked changes, and table of contents.
Advanced proficiency in PowerPoint, including file embedding, animations, and transitions.
Strong knowledge of Excel, including formulas, pivot tables, charts, and conditional formatting.
Familiarity with PDF conversion and comparison tools.
Experience with automatic numbering and house styles.
Good understanding of Outlook.
Ability to utilize OCR equipment for document conversion.
Experience with digital document processing, specifically Adobe Acrobat 5.0 and above.
Familiarity with document management systems, particularly FileSite.
General Skills:
Capability to work independently or with minimal supervision.
Business acumen and organizational awareness with a focus on internal client service.
Exceptional oral and written communication skills, with a keen attention to detail.
Ability to function as an engaged team member, demonstrating flexibility and adaptability.
Strong interpersonal skills and a friendly demeanor.
Capacity to meet tight deadlines while managing high volumes of work and varying workloads.
Commitment to personal development and sharing knowledge with the team.
Proactive problem-solving abilities.
Excellent self-management and organizational skills, with the ability to prioritize tasks effectively in a fast-paced environment.
Professionalism and accountability.
Willingness to take ownership of personal training needs to ensure proficiency in all aspects of the role.
Flexibility regarding working hours, particularly during peak periods when significant transactions are underway.
Advocacy for Document Management Services and adherence to business practices established by the firm.
Commitment to maintaining the branding, house style, precedents, and templates.
Familiarity with the Document Management Services Operating Manual.
