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Job Overview
Medical Secretary - Surgical Care Group / Colorectal
Band: 4
We are seeking a dedicated Medical Secretary to join our Colorectal team within the Surgical Care Group. This is a fixed-term role designed to cover Maternity Leave, offering a chance to work alongside a skilled secretarial team committed to enhancing patient experiences.
The role entails collaboration with two to three Consultant Colorectal Surgeons, where responsibilities will include managing diaries, coordinating outpatient activities, overseeing waiting lists, monitoring referrals, and preparing clinic correspondence.
The ideal candidate will possess strong organizational skills, the ability to manage their workload independently, and the capability to meet tight deadlines. A background in a medical setting, along with completion of the AMSPAR course or an equivalent qualification, is essential. Familiarity with medical terminology and experience using EPRO (clinic letter tool) will be advantageous.
Key Responsibilities
- Deliver comprehensive administrative support to consultants and specialty teams, including nurse practitioners and clinicians.
- Maintain up-to-date diaries, arrange appointments, and coordinate travel and accommodation logistics.
- Implement an efficient filing and bring-forward system.
- Manage and uphold 18-week pathways, including tertiary referrals, ensuring accurate documentation in the PAS system and timely patient reviews.
- Mentor and supervise staff as necessary, handling annual leave requests and conducting return-to-work interviews for sickness absence.
- Assist consultants with non-clinical tasks by preparing presentation materials and organizing meetings.
About Liverpool University Hospitals NHS Foundation Trust
Liverpool University Hospitals NHS Foundation Trust was established following the merger of two prominent acute Trusts. This integration allows for the reconfiguration of services aimed at delivering optimal healthcare to the community and enhancing patient care quality.
The Trust operates several hospitals, serving a diverse population and providing specialized services across the North West region.
Qualifications and Experience
Essential
- GCSE/O Level standard or equivalent education.
- RSA/OCR Typing/Word Processing Level 3 or equivalent.
- RSA/OCR Audio Typing Skills Level 3.
- Knowledge of medical terminology.
- Secretarial qualification or equivalent experience.
Skills Required
Essential
- Proficient in Microsoft Office applications.
- Demonstrated experience in a medical secretarial role within an NHS environment.
- Excellent communication and organizational skills.
- Ability to prioritize tasks effectively and work independently or as part of a team.
- Strong time management and interpersonal skills.
Personal Attributes
Essential
- Adaptability to various situations.
- Willingness to learn and develop professionally.
- Capacity to handle sensitive situations with composure.
Compliance
Essential
- Adherence to Trust policies and procedures.
- Commitment to maintaining confidentiality in accordance with the Data Protection Act.
- Openness to further training as required for the role.
