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Executive Administrative Coordinator

2 months ago

Liverpool, Liverpool, United Kingdom The Walton Centre NHS Foundation Trust Full time

Position Overview

Are you adept at navigating a dynamic work environment where each day presents new challenges?

Do you possess exceptional organizational, communication, and administrative capabilities?

The Cheshire and Merseyside Rehabilitation Network (CMRN) is seeking an Executive Administrative Coordinator to provide vital support to their active team.

This position is well-suited for individuals with prior experience in administrative roles or those who have demonstrated strong organizational skills. Proficiency in Microsoft Office, particularly in Word and Excel, is essential, along with experience in managing schedules, correspondence, and documenting meeting outcomes.

As a member of a well-established team dedicated to excellence, you will gain a comprehensive understanding of the Cheshire and Merseyside Rehabilitation Network, its partners, and its administrative frameworks.

Key Responsibilities

The Executive Administrative Coordinator plays a crucial role by delivering extensive support to the CMRN Senior Leadership team. Your responsibilities will include:

  • Managing schedules and coordinating meetings
  • Drafting agendas and preparing meeting minutes
  • Arranging logistics for various events
  • Assisting in both internal and external communications
  • Preparing and editing reports and presentations
  • Coordinating invoices and maintaining an organized filing system

A proven ability to handle a diverse range of administrative tasks and support senior management with minimal supervision is vital.

About the Organization

The CMRN represents a unique collaborative integrated pathway, delivered across various organizations, providing specialized rehabilitation services to patients recovering from traumatic injuries or illnesses based on their needs rather than their diagnoses. The network is hosted by The Walton Centre NHS Foundation Trust, recognized for its commitment to high standards in patient care and well-being. The Trust is a leader in neurology and neurosurgery, prioritizing patient and family-centered care. As the only specialist hospital trust in the UK dedicated to comprehensive neurology, neurosurgery, spinal, and pain management services, it has received Outstanding ratings from the Care Quality Commission (CQC) and is committed to advancing the field of neuroscience.

Job Responsibilities

For a detailed overview of the full role and responsibilities, please refer to the attached job description and person specification.

Person Specification

Qualifications

Essential

  • RSA III or equivalent qualifications
  • Proficient word processing skills
  • Audio typing capabilities
  • GCSE English and Maths or equivalent

Desirable

  • Previous experience supporting a senior manager
  • Shorthand skills

Knowledge & Experience

Essential

  • Self-motivated with the ability to work independently
  • Capable of using personal initiative to prioritize tasks
  • Strong IT skills
  • Familiarity with email systems
  • Intermediate proficiency in Microsoft Word and Excel
  • Understanding of the Data Protection Act

Desirable

  • Knowledge of hospital Patient Administration Systems (PAS)