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People Operations and Office Coordinator

3 months ago

London, Greater London, United Kingdom Climate Action Full time

Position Overview:

We are excited to present a unique opportunity for a highly organized individual with a passion for people management to become a vital part of our expanding team. This role encompasses various aspects of office administration and personnel support, alongside facilitating essential team-building and wellness initiatives. It is designed to provide a harmonious blend of administrative duties and people-centric responsibilities.

Reporting directly to the COO, this independent position is intended to enhance all facets of the workplace experience at Climate Action, including recruitment, human resources support and administration, facilities oversight, coordination of internal events, travel logistics, communications, and overall company administration, effectively serving as the connective tissue of our organization.

Key Responsibilities:

  • Office Administration:
    • Identify and implement strategies to optimize business operations and minimize management overhead.
    • Ensure the seamless daily operation of the office, acting as the liaison with property management for lease renewals, equipment maintenance, and inquiries regarding supplies, invoices, and billing.
    • Manage office supplies and equipment procurement within the established budget.
    • Ensure staff have appropriate IT resources and telecommunications.
    • Review and renew the organization’s insurance policies as necessary.
  • Team Development and Wellbeing:
    • Assist in the planning and execution of team-building and wellness programs.
    • Oversee internal communications regarding team activities and company benefits, including flexible working hours and health programs.
    • Collaborate closely with the management team to promote and implement organizational change.
    • Coordinate quarterly offsite team-building events and seasonal celebrations.
    • Work alongside management and staff to enhance workplace relationships, boost morale, and improve retention rates.
  • Human Resources:
    • Lead recruitment efforts for all open positions, from drafting job descriptions to candidate placement, with extensive experience in sourcing, interviewing, and onboarding.
    • Demonstrate a solid understanding of UK employment laws and HR best practices.
    • Provide administrative support for onboarding and offboarding processes.
    • Assist line management during the induction and probation phases of new hires.
    • Deliver day-to-day HR support on performance management, employee relations, and engagement initiatives.
    • Maintain the HR database and employee records.
    • Handle all HR administrative tasks and manage outsourced payroll and pension administration.
    • Consult with external advisors to ensure compliance with relevant laws and regulations.

Candidate Profile:

The ideal candidate will possess the following attributes:

  • Strong capabilities in managing employee relations and fostering a positive workplace culture.
  • Experience in implementing initiatives that enhance company culture.
  • Comprehensive understanding of required company policies and procedures.
  • Ability to take initiative and provide effective solutions.
  • Exceptional attention to detail in both written and verbal communication, with the ability to engage effectively with all levels of staff.

Cultural Fit:

  • Ability to thrive in a dynamic, fast-paced environment while managing shifting priorities.
  • Interest in climate change, sustainability, or working within a mission-driven organization.
  • Experience in achieving B Corp certification is a plus.

Ethical Standards:

  • Commitment to upholding confidentiality, integrity, and ethical standards in all HR and office management functions.

What We Offer:

  • 23 days of annual leave plus public holidays.
  • 10 additional flexible remote working days post-probation.
  • Hybrid working model between our offices and remote work, with three days in the office weekly.
  • Generous and attainable bonus structure.
  • Ethical pension plan through the Peoples Pension.
  • Wellbeing benefits including yoga sessions and meditation.
  • Access to community amenities such as a barista, table tennis, and pet-friendly policies.
  • Health benefits through the Benenden Health Scheme.
  • Opportunity to collaborate with globally recognized leaders in sustainability and climate action.
  • Be part of a rapidly growing, mission-driven organization making a positive impact on the planet.