Marine Personnel Specialist

2 weeks ago

Glasgow, Glasgow City, United Kingdom Northern Marine Full time

About the Role

The Marine Personnel Specialist will be a key member of the Northern Marine team, supporting the wider Personnel Operations Team in ensuring the provision of long-term crew planning and scheduling, crew engagement, and compliance with company and client requirements.

Key Responsibilities

  • Responsibility for crew scheduling of Northern Marine's technical managed fleet, ensuring sufficient crew to meet commercial and client demands.
  • Effective liaison with the crew management team, operations department, and recruitment to plan seafarer rotations and maintain manning levels within budget fleet wide.
  • Ensure ships have the appropriate balance of necessary vessel type experience and compliance with OCIMF and Owner matrix requirements.
  • Ensure compliance with training matrices and procedures for all seafarers, identifying and analyzing training needs.
  • Ensure staff rotations are accurate and up to date in COMPAS, running daily/weekly reports to ascertain compliance statistics against agreed internal and external client deliverables.
  • Manage seafarer queries, including coordinating responses in line with Company procedures, and managing relatives as necessary.
  • Schedule candidates under the crew mobilisation process, supporting joining crew in obtaining necessary shipboard documentation and returning crew with future assignments.
  • Lead on communication with external partners, including manning agencies, ensuring effective onboarding and offboarding of crew.
  • Seamlessly resolve scheduling issues for both planned and unplanned events, with follow-up analysis carried out to manage any corrective actions.
  • Support Marine Personnel Lead and Head of Marine Personnel Operations with the onboarding and offboarding process.
  • Support the Marine Personnel Lead with all disciplinary matters relating to managed crew as necessary.
  • Deputise for the Marine Personnel Lead as required.
  • Work with travel and local port agencies to coordinate global travel for shipboard teams, ensuring cost effectiveness in line with budgetary requirements.
  • Strong knowledge and understanding of the Standards for Training, Certificate, and Watchkeeping Convention (STCW), including certification requirements by rank, supporting the Marine Personnel Lead with updates to the code and dissemination to the team.
  • Attend and input to meetings and reporting requirements as and when required to support client deliverables.
  • Other tasks and ad-hoc project work as deemed necessary and relevant by the Company.

Candidate Requirements

  • Degree qualified or equivalent experience.
  • Experience and firm understanding of ISM, STCW, MLC, and TMSA requirements.
  • Competency in a scheduling role, in the marine industry or another sector.
  • Experience working with a complex crewing system (COMPAS) with an ability to manage this system and scheduling requirements.
  • Experience in running what-if scenarios and schedule risk analysis.
  • Ability to produce clear and concise information that will assist senior management decision making.
  • Outstanding communication, presentation, and stakeholder management skills will be essential for this role, allowing you to forge and maintain strong working relationships.
  • Focus on continuous improvement, striving to improve the quality of scheduling output and KPI/SLA compliance.

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