Administrative Manager

4 days ago


Crawley, West Sussex, United Kingdom Clearwater People Solutions Ltd Full time
Job Title: Administrative Manager

We are seeking a highly organized and proactive Administrative Manager to support our Managing Director and ensure smooth operations within our office. This role requires a versatile individual who can manage office administration, IT requirements, compliance, marketing, and executive support.

Key Responsibilities:
  • Office Management & IT:
    • Assist the Managing Director (MD) and shareholders with office and building-related queries.
    • Oversee office and IT requirements, ensuring efficient management and resolution of issues.
    • Implement and manage business and IT changes within the office.
    • Manage office supplies, equipment, and budgets, ensuring cost-effectiveness.
  • Executive Support:
    • Manage the MD's inbox, calendar, and personal requests, ensuring timely responses and scheduling.
    • Arrange meetings, manage holiday calendars, and prepare monthly management meetings with detailed minutes.
    • Provide PA support including diary management and ad-hoc tasks for the MD.
  • Reporting & Data Management:
    • Prepare and develop the monthly sales presentation and various business reports.
    • Monitor and report on key business metrics, including sales figures, timesheet submissions, and LinkedIn usage.
    • Manage and maintain the Bullhorn database, conducting regular checks and pulling necessary reports.
  • Compliance & HR:
    • Assist in providing an active compliance service, ensuring adherence to client and candidate regulations.
    • Support onboarding and offboarding processes, including setup of office supplies, systems, and IT access.
    • Keep client and candidate information up to date, ensuring compliance with current legislation.
  • Marketing & Social Media:
    • Manage the Clearwater website and social media platforms, ensuring content is professional and engaging.
    • Produce marketing materials and analyze data from various platforms to optimize engagement.
  • Event Coordination:
    • Organize company events and conferences, including booking transport, accommodation, and presenting proposals.
    • Serve as the main point of contact during company events and job fairs.
  • Accounting Support:
    • Assist with sales and pay invoices, contractor runs, and client setups.
    • Handle payment queries and track delivery deals.
Requirements:
  • Demonstrated initiative, motivation, and a commitment to assigned tasks.
  • Discretion in handling confidential and HR matters.
  • Excellent interpersonal, organizational, and IT skills.
  • Strong written and verbal communication skills, with a focus on professionalism.
  • Problem-solving abilities and adaptability in a fast-paced environment.
  • Experience in office management, IT systems, and database management.
  • Understanding of Clearwater values and a commitment to the success of the firm.


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