Administrative Support Specialist
6 days ago
Job Title: Pensions Secretary
Job Summary:
We are seeking a highly organized and detail-oriented Pensions Secretary to join our team at Adecco. As a Pensions Secretary, you will be responsible for providing administrative support to our clients and ensuring the smooth operation of our office.
Key Responsibilities:
- Electronic and Paper Files and Record Keeping: You will be responsible for setting up, maintaining, closing, and archiving all client entities/matters both electronically and on paper, in alignment with our team and organization's policies and procedures.
- Typing and Correspondence: You will undertake various typing tasks, including letters, emails, correspondence, and other administrative tasks using our Big Hand system. This includes organizing meetings, appointments, phone calls, and maintaining fee earner diaries and court dates on our team diary system.
- Handling Client and Caller Enquiries: As the first point of contact, you will answer phone calls professionally, take messages, and appropriately schedule appointments.
- Assisting with Client Accounting: You will collaborate with our accounts team and assist fee earners in invoicing processes, including the monthly preparation of fee invoices. Your role will also involve processing client receipts, making payments, and managing client accounts.
- Other General Administration Assistance: You will provide general administration support to fee earners and the organization, which may include assisting with business development and marketing events, as well as coordinating refreshments for meetings.
Requirements:
- Competent Audio Typist: You will have the ability to type accurately and efficiently.
- Competence in Using Relevant IT Tools: You will have experience using Microsoft email and Office, digital dictation systems, and practice management systems.
- Excellent Telephone Manner: You will have a professional and effective verbal communication style.
Working with Us:
We are an equal opportunities employer and welcome applications from all qualified candidates. If you are a motivated and organized individual who is looking for a new challenge, please apply now.
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