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Administrative Assistant for Buying Team

2 months ago

London, Greater London, United Kingdom ArtFarm Full time
Job Title: Buyer's Administrative Assistant

We are seeking a highly organized and detail-oriented Buyer's Administrative Assistant to join our Buying & Merchandising team at Artfarm. As a key member of our team, you will provide administrative support to our Buyer and contribute to the development and management of our product proposition.

Key Responsibilities:
  • Manage suppliers, including setting up accounts, collating product information, and chasing delivery dates and slots.
  • Ensure the accuracy of product system data, including product setup, pricing, descriptions, weights, hierarchies, commodity codes, shelf life, and product dimensions.
  • Liaise with the online trading team to support product launch and data management, including ensuring availability of samples for photography, descriptions for copy, and supplier/maker information.
  • Liaise with store teams to provide pertinent signage detail and ensure training information for new launches is received on time.
  • Liaise with Finance/Accounts for any invoice queries.
  • Support with reporting, including collating data, managing weekly and monthly reporting.
  • Collate regular competitor shop and trend reports and presentations.
  • Join floor and web walks, taking meeting minutes, and following up on actions.
  • Liaise with the warehouse to resolve delivery queries.
New Product Development:
  • Work with the Buyer on research and new product development.
  • Maintain the critical path to ensure it is accurate and up to date at all times.
  • Take meeting minutes, agree on key actions with deadlines, and circulate to key stakeholders.
  • Support in checking packaging artwork alongside the buying team for spelling, grammar, best before, storage, weight, description accuracy, and barcodes. Liaise with the Food Technologist where applicable.
  • Support the team with benchmarking, competitor shops, pricing reviews, seasonal wash-up reports, and communication with the business about upcoming launches.
Requirements:
  • Passionate about products and bringing interesting and innovative stories to life.
  • Organized and proactive, with excellent attention to detail.
  • A great communicator, both verbal and written, with the ability to work cross-functionally within the business and with suppliers and collaborators.
  • Confident working alone as well as in a team, with a strong ability to take responsibility for your workload.
  • Strong numerical skills and analytical ability, with proficiency in Excel and Microsoft Office.
  • Experience in buying, luxury retail, or food is desirable.
About Artfarm:

Artfarm is a one-of-a-kind independent hospitality company founded by Iwan and Manuela Wirth. We are renowned for developing and reinventing distinctive sites, including the award-winning Fife Arms Hotel in Braemar, Manuela restaurant in Los Angeles, Roth Bar, and The Farm Shop in Somerset. We uniquely bring together art, community, education, people, and place.

We believe that diversity and inclusion in our team are critical to our success, so we seek to recruit, develop, and retain talent from a diverse candidate pool. Sustainability is at the heart of Artfarm, and every member of our team has a role to play in protecting our planet.