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Executive Support Specialist for SVP, EMEA
3 months ago
Executive Assistant Opportunity at Guidewire
We are seeking a highly skilled Executive Assistant to provide comprehensive support to our Senior Vice President and Managing Director for the EMEA region. The ideal candidate will possess:
- Over 5 years of experience in high-level administrative roles within executive environments.
- Exceptional communication skills, both written and verbal, for effective collaboration with senior management, board members, and external stakeholders.
- A meticulous approach to administrative tasks, including managing correspondence, calendars, travel logistics, expense documentation, and meeting arrangements.
- The ability to independently prioritize and manage multiple tasks efficiently.
- Proficiency in essential software applications, including Google Workspace and Microsoft Office, as well as familiarity with collaborative tools.
- Experience with productivity software such as SalesForce and Confluence.
- Strong organizational skills, project management capabilities, and adept problem-solving skills.
- Expertise in organizing internal and external events while maintaining confidentiality and professionalism.
- A collaborative mindset focused on achieving organizational objectives.
- Proactive initiative to foresee needs and manage responsibilities effectively.
Key Responsibilities:
- Provide administrative assistance including email management, calendar oversight, travel coordination, and meeting facilitation.
- Work collaboratively with other executive assistants and business partners to achieve desired outcomes.
- Plan and execute meetings and events, including the development of agendas.
- Exercise independent judgment in decision-making processes.
- Prepare weekly agendas and highlight key action items for executives.
- Manage expense reporting and maintain accurate records.
- Oversee the upkeep of organizational charts and communication lists.
- Offer guidance and support to team members.
- Engage in initiatives aimed at improving systems and processes.
- Create presentations and visual materials for executive audiences.
- Assist in event planning and special projects.
- Establish and maintain collaborative platforms for effective information sharing.
