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Front Office Coordinator

2 months ago

London, Greater London, United Kingdom KMK RECRUITMENT LIMITED Full time
Job Description

About the Role

KMK RECRUITMENT LIMITED is seeking a highly organized and customer-focused Front Office Coordinator to join our team. As a Front Office Coordinator, you will be responsible for ensuring the smooth operation of our Client Suite, providing exceptional service to our clients and internal stakeholders.

Key Responsibilities

  • Coordinate all client and internal meeting room bookings, ensuring seamless execution and timely setup.
  • Oversee the appearance and maintenance of the Client Suite, including meeting rooms, collaborative working spaces, and common areas.
  • Liaise with Partnership Assistants and meeting hosts to ensure accurate visitor information and advance notifications.
  • Provide building staff with timely notifications of expected visitors via Proxy Click and Curiosity platforms.
  • Advise the Helpdesk – Digital Services on PC, VC, and presentation equipment requirements.
  • Meet and greet visitors with a high level of professionalism, ensuring their needs are met throughout their visit.
  • Supervise the Front of House Operative, providing guidance and support as needed.
  • Set up and clear meeting rooms, including reconfiguring furniture to meet specific room layouts.
  • Maintain meeting room supplies and equipment, ensuring they are fully stocked and functional.
  • Arrange for taxis and catering services as required.
  • Provide cover for the Hospitality Co-ordinator, including booking outside caterers and liaising with catering staff.
  • Perform other administrative duties as needed to support the Front Office team.

Requirements

  • Proven experience in a client-facing role, preferably in a professional or financial institution.
  • Basic knowledge of Microsoft 365 packages.
  • A friendly and sociable personality, with the ability to maintain a high level of professionalism at all times.

About KMK RECRUITMENT LIMITED

KMK RECRUITMENT LIMITED is a leading recruitment agency, providing expert advice and support to clients and candidates alike. We are committed to delivering exceptional service and building long-term relationships with our clients and partners.