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Studio Operations Coordinator
2 months ago
About the Role
As a key member of the NEXT studio team, you will play a vital role in ensuring the smooth operation of our day-to-day activities. Your primary responsibility will be to oversee the management of all photo shoot samples throughout their journey in the Photo Studio. You will work closely with a wider studio production team across multiple sites to coordinate the scheduling of workload to our still life shoot teams, including model and creative shoots.
Key Responsibilities
- Manage the studio's sample inventory, ensuring that all necessary materials are available at the right time and in the right place.
- Act as the primary point of contact for the creative, production, and planning teams, providing regular updates and resolving any queries or issues that may arise.
- Oversee the management of the Asana inbox, responding to and resolving all types of in-house and external queries in a timely and efficient manner.
- Coordinate the end-to-end workflow and production process throughout the studio, ensuring that all tasks are completed to the highest standard and to deadline.
- Develop and implement processes to improve efficiency and productivity within the studio.
- Train and develop new team members, ensuring that they are equipped to perform their roles to the highest standard.
- Collaborate with the production, planning, and creative coordination teams to coordinate the movement of samples across all studio sites.
- Stay up-to-date with all ad-hoc and creative shoots taking place within the Photo Studio and location, communicating relevant information to the creative and planning teams.
- Attend meetings and present data, updates, and challenges to the team, ensuring that all stakeholders are informed and aligned.
- Identify and communicate any system discrepancies or required improvements in studio internal systems or reports to management and the data team.
- Use the studio database to check products into the system as required for scheduling and check out to return to relevant Head Office departments/warehouses.
- Ensure the safety of colleagues and yourself in the workplace, reporting or dealing with any hazards, incidents, or accidents.
- Perform ad-hoc duties as set out by seniors or studio managers.
- Deputize in the absence of the senior if needed and perform any ad-hoc duties as set out by the senior and studio manager.
- Manage 3rd-party projects, such as press events, brand shoots, and brand marketing shoots.
About You - Essential
- Excellent interpersonal skills to communicate effectively with peers and senior management.
- Ability to work well under pressure, with a flexible attitude and responsiveness to change.
- Excellent organizational experience and attention to detail.
- Proficiency in Mac/PC and data input.
- Ability to interpret data, create reports, and update existing spreadsheets.
- Helpful, friendly, and professional manner at all times.
- Ability to contribute and work effectively within a team environment.
- Previous experience working within a similar role.
- Excellent Google Suite skills (i.e., Docs and Sheets).
- Ability to work within health and safety guidelines.
- Full UK driving license.
