Executive Assistant
2 months ago
Job Summary:
We are seeking an experienced Executive Assistant to provide administrative support to the Hospital Director and Senior Management Team at Spire South Bank Hospital. The ideal candidate will have a proven track record of holding a similar position and possess excellent organizational skills, the ability to manage time well, prioritize workload, and meet deadlines.
Key Responsibilities:
- Coordinate the Hospital Director's office, achieving high standards in terms of efficiency, presentation, and customer care.
- Organize the Hospital Director's electronic diary and communications in line with priorities, deadlines, and personal commitments.
- Assist in organizing the daily schedule of the Hospital Director, ensuring files and documents are available and up-to-date.
- Deal with a wide range of telephone enquiries and assist where appropriate.
- Prepare agendas/papers for meetings, including production of minutes.
- Attend meetings as required and assist the Hospital Director and Senior Management Team in establishing and maintaining good relations with Head Office personnel and Consultants.
- Arrange routine and ad-hoc meetings, briefings, and hospital events, preparing necessary agendas, reports, minutes, and overheads.
- Ensure business and financial information is stored, maintained, and retrieved in a systematic, secure, efficient, and confidential manner.
- Produce itineraries for visits by Senior/Head Office personnel, VIPs, and other visitors, ensuring arrangements, catering, and transport are of the correct standard.
Requirements:
- Proven track record of holding a similar position.
- Computer literate.
- Accurate, fast typing skills.
- Strong interpersonal skills with the ability to communicate effectively at all levels, offering support and advice where needed.
- Good written, verbal communication, and interpersonal skills.
- Excellent organizational skills, the ability to manage time well, prioritize workload, and meet deadlines.
- Flexible and proactive approach to work.
- At all times maintain complete trust, loyalty, confidentiality, and discretion.
- Understanding of the importance of, and respect for confidential information, underpinned by an understanding of the Data Protection Act.
Benefits:
- Competitive salary.
- Comprehensive benefits package, including 35 days annual leave, employer and employee contributory pension, 'Spire for you' reward platform, free Bupa wellness screening, private medical insurance, and life assurance.
Our Values:
- Driving clinical excellence.
- Doing the right thing.
- Caring is our passion.
- Keeping it simple.
- Delivering on our promises.
- Succeeding and celebrating together.
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