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Creative Arts Personal Assistant

2 months ago

London, Greater London, United Kingdom Impact Creative Recruitment Ltd Full time

Position: Executive Assistant – Art Gallery

Location: Central London (Hybrid Work)

Salary: 40-50K DOE

About the Role:

Join a prestigious art gallery located in Central London as a Personal Assistant and Sales Administrator. This role offers a unique opportunity to support the Founder of the gallery while engaging with a team of innovative professionals passionate about the arts.

As a Personal Assistant and Post Sales Administrator, you will be integral to ensuring operational efficiency. Your duties will encompass managing schedules, coordinating post-sales activities, and liaising with clients, artists, and internal teams. This dynamic position requires outstanding organizational skills, sales coordination expertise, and a solid grasp of the contemporary art landscape.

Key Responsibilities:

  • Oversee the Founder’s calendar and appointments
  • Facilitate the Founder’s participation in art events and exhibitions
  • Manage Museum Patronage memberships and related communications
  • Organize and prioritize email correspondence
  • Assist in organizing departmental meetings and logistics
  • Coordinate travel plans
  • Provide administrative assistance on confidential matters
  • Handle inquiries and manage post-sale processes
  • Conduct research on clients and artworks
  • Prepare sales documentation and contracts
  • Maintain the CRM system and client databases
  • Coordinate invitations and participate in gallery events
  • Collaborate with Finance and Logistics teams for seamless transactions
  • Organize documentation for secondary stock acquisitions

Qualifications:

  • A minimum of 3 years of experience as a Personal Assistant or Executive Assistant to senior executives
  • Comprehensive knowledge of contemporary art trends and the art market
  • Ability to excel in a fast-paced environment
  • Exceptional written and verbal communication skills
  • Strong attention to detail
  • Professional demeanor in high-pressure situations
  • Proficiency in G-suite, Salesforce, and Microsoft Office Suite

If you are a driven and creative individual eager to contribute to the art world, we invite you to explore this opportunity with us. Be part of a team that is influencing the future of creativity.

Impact Creative Recruitment Ltd is committed to promoting diversity within the Media and Creative Industries. We welcome candidates from all backgrounds and are dedicated to creating an inclusive environment for everyone.