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Senior Executive Assistant to CEO

2 months ago

Birmingham, Birmingham, United Kingdom NHS Birmingham and Solihull Integrated Care Board Full time
About the Role

We are seeking a highly skilled and experienced Senior Executive Assistant to join our team at NHS Birmingham and Solihull Integrated Care Board. As a key member of our Executive Office, you will provide administrative support to the CEO and Chair, ensuring the smooth operation of the office and contributing to the success of our organization.

Key Responsibilities
  • Administrative Support: Provide high-level administrative support to the CEO and Chair, including managing their diaries, coordinating meetings, and preparing reports and presentations.
  • Communication and Liaison: Communicate effectively with internal and external stakeholders, including ICS partners, MPs, and other senior executives.
  • Diary Management: Plan and organize the complex diary commitments and work priorities of the CEO and Chair, ensuring that the needs of meeting delegates are met.
  • Travel Arrangements: Organize travel itineraries and accommodation requirements for the CEO and Chair, ensuring the best use of time and budget.
  • Event Planning: Plan and organize workshops and seminars, including selecting venues and providing materials for multi-disciplinary attendance.
  • Documentation and Reporting: Prepare and update documentation, reports, and papers for the CEO and Chair, including action logs and minutes of meetings.
  • Team Support: Provide support to the Executive Office team, including coordinating meetings, preparing materials, and maintaining records.
  • Compliance and Governance: Ensure that the Executive Office is compliant with policies on data security and protection, records management, and other relevant areas.
Person Specification
  • Education and Experience: Educated to degree level in a relevant subject or equivalent level of experience in a similar role.
  • Communication and Interpersonal Skills: Clear communicator with excellent writing, report writing, and presentation skills.
  • Organizational and Time Management Skills: Ability to work on own initiative, organize own workload, and work to tight deadlines.
  • Technical Skills: Proficient in using Microsoft Office and other relevant software.
  • Continuous Professional Development: Evidence of continued professional development and maintaining skills in business and office management.
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth within our organization. If you are a motivated and experienced administrative professional looking for a new challenge, we encourage you to apply for this exciting opportunity.