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Facilities Administrative Coordinator

2 months ago

Purfleet, Thurrock, United Kingdom DSV Full time

Job Title: Facilities Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Facilities team in the UK. As a key member of our team, you will be responsible for providing administrative support to our facilities managers and their teams, ensuring the smooth operation of our facilities and managing our teams' general administrative activities.

Key Responsibilities:

  • Provide administrative support to the Facilities team, including data entry, document management, and communication with suppliers and contractors.
  • Manage the DSV system, including setting up new suppliers and updating testing records for Gateway House and Scan House facilities.
  • Compile tender documents and reports for submission to the directors and sustainability team.
  • Liaise with cleaning companies to ensure cleaning services are being completed to an acceptable standard.
  • Perform other administrative tasks as required by the Facilities team.

Procurement Roles:

  • Order pre-printed stationery, obtain prices, raise purchase orders, and monitor stock levels.
  • Keep up-to-date costings, arrange bulk deliveries, and provide quarterly updates to Lyreco.
  • Authorise logins, ordering of uniforms, and deal with ad-hoc matters for Veltuff.
  • Add new users to the CWT systems when necessary.

This role will evolve as the team expands their roles in and around the management of UK-based projects. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity to join our team at DSV.