Lead Financial Administrator

3 weeks ago

Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom NHS Business Services Authority Full time

Position Overview

The Lead Financial Administrator position is crucial in facilitating the financial transactions we execute for various healthcare initiatives, including educational support services and professional development funds.

As a member of the Accounts Payable division within the Corporate Finance department, the Lead Financial Administrator will be instrumental in managing financial disbursements, ensuring precision, and adhering to established protocols in compliance with anti-fraud measures and tax regulations.

Benefits Offered

  • 27 days of annual leave (increasing with tenure) plus 8 public holidays
  • Flexible working arrangements
  • Flexi-time options
  • Opportunities for professional growth
  • Active wellness and diversity initiatives
  • Comprehensive pension plan
  • Vehicle leasing program
  • Access to a variety of benefits and discounts at retail outlets

Key Responsibilities

In this role, the Lead Financial Administrator will be responsible for:

  • Contributing to the effective management of the purchase ledger function, ensuring timely service delivery, achievement of key performance indicators, and compliance with service level agreements.
  • Regularly reviewing work processes and procedures, providing input for their enhancement and optimization.
  • Planning and organizing personal workload to meet team objectives and deliver exceptional customer service.
  • Supporting the Accounts Payable and Ordering Function, ensuring adherence to payment schedules through daily file uploads and BACS processing.
  • Generating necessary reports for various departments as required.
  • Maintaining records related to BACS rejects/recalls and payment timelines.
  • Resolving complex inquiries escalated by Finance Assistants, utilizing expertise in purchase ledger.
  • Ensuring that purchase orders are created in accordance with financial regulations and current governmental frameworks.
  • Applying specialized knowledge to ensure compliance with relevant processes, procedures, and policies to address complex inquiries.
  • Investigating and resolving intricate queries, providing assistance as needed, and discussing sensitive information with stakeholders using professional expertise.
  • Inputting various manual payments into the purchase ledger, ensuring accurate allocation to the appropriate bank accounts by month-end.
  • Assisting in the administration of the vehicle leasing program, ensuring proper delivery, insurance, and tax compliance.
  • Contributing to negotiations regarding stationery contracts, suggesting cost-saving measures and product selections.
  • Taking responsibility for personal objectives and recognizing development needs to achieve these goals, actively seeking opportunities for growth.

Qualifications

Essential

  • Minimum of 5 GCSEs including English and Mathematics.
  • NVQ Level 3 in a relevant field or equivalent qualification.

Experience

Essential

  • Adherence to strict guidelines and procedures.
  • Ability to meet tight deadlines.
  • Effective workload prioritization.
  • Experience handling sensitive customer communications.

Desirable

  • Background in a high-volume finance environment.
  • Experience in process improvement and documentation.
  • Knowledge of current VAT regulations.

Personal Attributes, Knowledge & Skills

Essential

  • Proficient in IT.
  • Competent in Microsoft Word and Excel.
  • Extensive experience with financial processing systems, particularly purchase ledger.
  • Understanding of confidentiality and data protection regulations.
  • Familiarity with database management.

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