Office Services Coordinator

1 month ago


Sheffield, Sheffield, United Kingdom Knights Full time
Job Description – Office Services Co-Ordinator

As a key member of the Office Services team, you will be responsible for providing proactive management of the central mailbox, handling requests from colleagues nationally in a timely and efficient manner. Your duties will include:

  • Managing couriers, catering, stationery, and ad-hoc social events held on Knights premises
  • Coordinating replacement infrastructure such as kitchenware and furniture
  • Handling repairs and maintenance requests
  • Organizing structured and co-ordinated business-wide events
  • Fielding general enquiries into the business received by email

You will be responsible for timely completion of costs schedules, collation of receipts for submission to the Finance team, and using team practices and protocols. You will also be required to meet deadlines and use the Office Services team shared document management space.

The ideal candidate will have excellent computer and communications skills, be proactive, flexible, and able to deliver high-quality administrative support at all times in this high-end and often busy corporate environment. You will have strong organisational skills and demonstrate a keen level of proactivity with a range of ad-hoc office tasks. Experience of operating a ticketing platform (or similar) is important and experience of the use of ZenDesk is preferable.

Skills / qualifications required

  • Administratively efficient
  • High degree of professionalism
  • High standard of written English
  • Excellent telephone manner and skills
  • Good IT skills generally – particularly good knowledge of Word and Excel
  • Experience of JotForms (or similar) is ideal
  • Excellent communication skills
  • Strong desire to work as part of a diverse, national team


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