Administrative Support Specialist for EMEA Leadership Team
1 week ago
About the Role
We are seeking a highly skilled and experienced Executive Assistant to support the EMEA Regional Chief Auditor in managing the day-to-day operations of the Internal Audit function.
Key Responsibilities
- Support the EMEA Chief Auditor in managing the day-to-day operations of the Internal Audit function.
- Manage the EMEA Chief Auditor's calendar, arrange travel, meetings, and conference calls.
- Work sensitively to ensure meetings prioritize the EMEA Chief Auditor's objectives, including work-life balance and enhance the EMEA Chief Auditor's overall time management.
- Maintain email distribution lists for the EMEA Audit team.
- Ensure the EMEA Chief Auditor is fully prepared for meetings and conference calls, including ensuring papers are printed and ordered in a timely fashion.
- Work with the EMEA Chief Auditor to submit and document expenses in a timely fashion.
- Book worldwide travel for the EMEA Chief Auditor, coordinate schedules for visitors, and organize team meetings and events.
- Assist the EMEA Chief Auditor in managing key stakeholder engagement, including arranging 1:1s as directed.
- Monitor the EMEA Chief Auditor's inbox on an ongoing basis to assist in prioritizing.
- Work in partnership with Facilities to manage the office space and desk layout.
- Work with the Business Manager to ensure preparatory meetings are in place ahead of various committees, ExCo/Board, and to schedule committees.
- Provide overall day-to-day administrative support for the wider leadership team as and when required and when capacity permits to ensure the effective running of the office.
- Responsibility as the Business Continuity Coordinator, partnering with Operational Resilience as required.
- Partner with Business Management team as required.
- Cover in the absence of the Executive Assistants (EAs) for other executives.
Requirements
- Excellent communication and interpersonal skills.
- Proven track record of building and maintaining internal relationships.
- Experience working across different time zones.
- Maintaining a proactive, motivated, results-driven mindset, with a strong sense of accountability over your area of ownership and the ability to operate with urgency and prioritize work accordingly.
- Delivering strong problem-solving and decision-making skills; a structured, logical, creative, and innovative approach to work; and the ability to demonstrate sound judgment.
- Managing large workloads to tight deadlines; maintaining excellent attention to detail and accuracy; delivered through a calm approach, with the ability to perform well in a pressurized environment.
- Ability to appropriately handle highly sensitive and confidential information.
- Excellent Microsoft Office and numeric skills.
About MUFG
MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected, and their opinions count. We support the principles of equality, diversity, and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief, and marriage or civil partnership.
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