Personal Executive Support

4 weeks ago


Witham, Essex, United Kingdom Dlala Studios Full time

Position: Personal Assistant

Salary Range: £24,000-30,000 (Dependent on Experience)

Dlala Studios is seeking a dedicated Personal Assistant to provide comprehensive support to the Chief Executive Officer/Creative Director, Aj Grand-Scrutton. This role is essential for ensuring the smooth operation of the executive's schedule and business activities.

Key Responsibilities

Schedule Management

  • Oversee and maintain the CEO's personal and professional calendar through proactive diary and email management.
  • Coordinate speaking engagements for the CEO.

Meeting Coordination

  • Organize both internal and external meetings.
  • Prepare and distribute necessary materials prior to meetings.
  • Draft and manage Non-Disclosure Agreements (NDAs).

Studio Visit Coordination

  • Arrange visits to the studio for external stakeholders.

Presentation Development

  • Create and maintain presentation decks to assist the CEO in various speaking engagements and meetings.

Travel Management

  • Coordinate corporate and personal travel arrangements, both domestically and internationally.
  • Handle all logistics, including visa research and itinerary preparation.

Communication Management

  • Draft and proofread internal and external communications.
  • Screen and manage phone calls directed to the CEO.

Business Coordination

  • Foster relationships with clients, managers, and team members.
  • Assist the strategy team with research, analysis, and data collection.
  • Compile and execute presentations for various meetings.

Team Support

  • Participate in team meetings and document minutes.
  • Prepare correspondence and respond to organizational inquiries.
  • Organize internal team events.

Required Skills

  • Proficient in Microsoft PowerPoint and Google Slides.
  • Strong skills in Microsoft Excel and Google Sheets.
  • Exceptional written and verbal communication abilities.

Preferred Qualifications:

  • A degree in Business, Marketing, or a related field (2:2 or higher).

Additional Requirements

  • Possession of a full UK driving license and access to a vehicle.

Work Environment: In-House



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