Property Management Specialist

6 days ago

Warrington, Warrington, United Kingdom Done Brothers Full time

About the Role

We are seeking a highly organized and detail-oriented Legal Analyst to join our Property Team at Done Brothers. As a key member of our team, you will play a crucial role in assisting with all aspects of Property Management for our entire portfolio.

Key Responsibilities

  1. Rent Administration
  • Assist with the authorization process of all rent demands.
Health and Safety Management
  • Manage the online health and safety portal (rfb):
    • Upload and download health and safety documents.
    • Keep track of passed/failed/remedied sites.
    • Obtain quotes for remedial work from multiple contractors.
    • Instruct suitable contractors.
    • Keep track of costs for testing and remedial works.
    • Ensure contractors are up to date with schedules.
    • Review FRA and allocate jobs to relevant personnel.
    • Respond to EHO requests for documentation.
    • Pay contractors' invoices.
    • Identify high-risk sites and prioritize.
    • Ensure departments complete allocated jobs.
    • Maintain accurate property records for the entire estate.
    • Take ownership of H&S issues raised, ensuring legal compliance.
    • Ensure property testing is up to date.
  • Utilities Management
    • Assist accounts with liability of utilities and assist with recoveries where sub-meters exist.
  • Lease Document Management
    • Assist with the management of lease documents.
  • Information Flow and Control
    • Assist and follow procedures for the flow and control of information between estates and accounts.
  • Shop Repairs and Inspections
    • Liaise with Helpdesk Maintenance over responsibility for shop repairs.
    • Liaise with shops to arrange Landlord or Agent site inspections of our stores.
  • Team Collaboration
    • Participate in new projects as part of the Property Team.

Requirements and Skills

  • Computer literacy, particularly in Excel and Word documents.
  • Good organizational skills.
  • Ability to work independently and as part of a team.
  • Ability to follow instructions as well as use own initiative.
  • Flexible approach to work, with the ability to multi-task.
  • Strong communication skills with fluent verbal and written communication.
  • Previous experience working in a busy estates team is preferred but not essential.

Job Details

  • Job Type: Full-time
  • Pay: From £23,800.00 per year
  • Benefits:
    • Casual dress
    • Company events
    • Company pension
    • Employee discount
    • On-site parking
    • Sick pay
    • Work from home
  • Schedule:
    • 8 hour shift
  • Ability to commute/relocate:
    • Reliably commute or plan to relocate before starting work
  • Work Location:
    • In person

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