Project Management Assistant

2 weeks ago

Hertfordshire, United Kingdom EMCOR UK Full time
Project Coordinator Role

We are seeking a highly organized and detail-oriented Project Coordinator to support the successful delivery of projects at EMCOR UK. As a Project Coordinator, you will provide administrative support to the Contracts and Service Managers, ensuring the smooth running of all project works and maintenance contracts.

Key Responsibilities:
  • Liaise with clients to agree on project timelines and milestones, ensuring effective communication and project alignment.
  • Communicate with suppliers and sub-contractors to confirm availability and pricing of goods and services, fostering strong relationships and driving project efficiency.
  • Process orders and ensure timely delivery of goods and services, maintaining accurate records and resolving any issues that may arise.
  • Investigate and resolve any issues related to outstanding deliveries, providing timely solutions and ensuring customer satisfaction.
  • Assist in the preparation and issuance of contract variations as required, ensuring compliance with company policies and procedures.
  • Contribute to monthly contract reviews, providing insights for improvement and driving business growth.
  • Prepare and submit accurate and timely billing information for completed jobs, ensuring financial accuracy and compliance.
  • Develop and present quotations for additional works, leveraging business acumen and negotiation skills.
  • Implement and maintain Health & Safety protocols and IMS documentation, ensuring a safe and compliant work environment.
  • Perform other duties as required by the Projects or Service Managers, demonstrating flexibility and adaptability.
Requirements:
  • Strong understanding of project coordination principles and practices, with a focus on delivering high-quality results.
  • Excellent interpersonal and communication skills, both written and verbal, with the ability to build strong relationships with clients and stakeholders.
  • Experience in a similar role or transferable skills from a related field, with a proven track record of success.
  • Proficient in IT systems and software, with a strong understanding of project management tools and technologies.
  • Professional appearance and demeanor, with a strong focus on customer service and satisfaction.
  • Personable and approachable, with strong customer relationship skills and a keen sense of business acumen.
  • Excellent command of the English language, both written and verbal, with a strong focus on clear and concise communication.
Desirable Skills:
  • Self-motivated and business-focused, with a keen attention to detail and a strong sense of initiative.
  • Able to work effectively in a fast-paced and dynamic environment, with a strong ability to prioritize tasks and manage multiple projects.
  • Target-driven, with a proven ability to meet deadlines and deliver high-quality results.
  • Strong communication and numeric skills, both verbal and written, with a strong focus on accuracy and attention to detail.
Benefits:

EMCOR UK offers a competitive compensation package and a dynamic work environment that fosters growth and development, with opportunities for professional advancement and career progression.

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