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Executive Support Assistant

2 months ago

Fareham, United Kingdom Page Personnel Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Support Assistant to join our team at Page Personnel. As an Executive Support Assistant, you will provide high-level administrative support to our executive team, ensuring the smooth operation of our office.

Key Responsibilities
  • Executive Support: Provide administrative support to our executive team, including managing calendars, scheduling meetings, and organizing travel arrangements.
  • Administrative Tasks: Maintain office supplies, respond to customer correspondence and enquiries, and support directors in their roles as and when required.
  • Reporting and Coordination: Provide weekly reports for directors, coordinate diary entries for regular meetings, and organize legal documents to be reviewed by directors and project teams.
  • HR and H&S Support: Assist the Group Office Manager in ensuring all HR and Health and Safety records are kept up-to-date, and assist with HR and H&S functions.
  • QMS Compliance: Assist the Group Office Manager in ensuring full compliance of all QMS policies and procedures, and assist in implementing and maintaining QMS procedures and office administrative systems.
  • Marketing and Events: Assist with marketing activities, including digital platforms, and assist with organizing events, including hotel bookings and travel arrangements.
Requirements
  • Excellent Communication Skills: Possess excellent written and verbal communication skills, with the ability to communicate effectively and politely.
  • Administrative Skills: Have fast and accurate typing skills, with a high level of proficiency in Microsoft packages.
  • Organizational Skills: Be able to prioritize workload, work effectively with other staff, and work on own initiative.
  • Previous Experience: Have previous office-based experience, with a pleasant and courteous disposition, and the ability to work calmly under pressure.
  • Behavioral Skills: Possess a disciplined, well-organized, and conscientious approach, with the ability to promote and respect the principles of confidentiality, and act with honesty, integrity, and maintain the highest ethical standards.