Business Operations Coordinator

7 days ago

London, Greater London, United Kingdom Huntress Full time

Job Summary:

Huntress Search Ltd is seeking an experienced Administrator to join their busy team. As an Administrator, you will be responsible for providing administrative support to various departments, ensuring the smooth operation of the business.

Key Responsibilities:

  • Service Department:
    • Assist with the booking in and booking out of all service/repair equipment
    • Follow up outstanding service quotes and orders
    • Coordinate with manufacturers to resolve outstanding service lines
    • Create sales orders and ensure quality checks are completed
    • Update Excel management reports for customers
  • Hire Department:
    • Pick hire equipment and coordinate with Logistics and Engineering teams
    • Complete quality checks on orders received
    • Assist with the management of the Hire fleet with the Hire Manager
    • Review stock levels to ensure the hire fleet is maintained
    • Coordinate courier collections and follow up on failed collections
  • Engineering Department:
    • Schedule engineering work effectively
    • Prioritize bench workload between Sales, Hire, and Service commitments
    • Maintain the support contract call out page on the Engineering TEAMS site
    • Act as Engineering H&S coordinator for COSHH and safety equipment
    • Coordinate office returns from other UK offices
  • Sales & Operations Department:
    • Create sales orders and ensure quality checks are completed
    • Maintain accurate stock records
    • Assist the Operations Supervisor with daily tasks

Requirements:

  • A Levels or higher in an administrative or business management subject or equivalent experience
  • Ability to pass CRB & Disclosure Scotland
  • Administrative and customer service experience, office management skills
  • Working knowledge of Microsoft Word, Excel, and Outlook
  • Excellent communication skills, confident and personable
  • Ability to prioritize work and meet deadlines
  • Good literacy and numeric skills

Benefits:

  • Holiday 21 days + BH (closed at Christmas)
  • Pension scheme
  • Medicare
  • Parking available
  • Opportunity to progress in time

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