Office Administrative Coordinator
2 weeks ago
Salary:
£30,000
Location:
London
Full-time, Permanent
A prestigious legal firm is seeking an Office Administrative Coordinator to provide essential support to legal professionals and facilitate the efficient functioning of various departments within the organization.
This is a full-time role, operating Monday to Friday, and requires in-office attendance.
This position entails executing a variety of administrative functions, organizing documentation, managing appointments, and assisting with client interactions, including:
- Initiating new client records and aiding in their onboarding by processing compliance documentation
- Digitally archiving files and managing external storage
- Organizing documents within appropriate client folders and subdirectories
- Preparing outgoing and incoming correspondence
- Updating the case management system
- Assisting in the drafting and revision of legal documents
- Aiding in the preparation of client invoices and final statements
- Occasionally providing digital dictation support to Personal Assistants
- Monitoring incoming funds and completing financial documentation
- Verifying banking information
- Assisting clients with document pick-up and drop-off as necessary
- Coordinating schedules for legal professionals
- Performing basic reception duties when needed
- Delivering high-quality service to both internal teams and clients
- Taking attendance notes and summarizing meeting discussions
- Representing the firm at various events
- Collaborating with the Accounts department on financial allocations
- Preparing and submitting applications to the HM Land Registry, including SDLT submissions and searches
- Managing electronic document signing processes
- Understanding the capabilities and limitations of AI tools like Chat GPT
- Exceptional attention to detail and organizational abilities
- Proficient in the Microsoft Office suite
- Strong teamwork skills
- Adaptability and flexibility in a dynamic environment
- Excellent interpersonal skills, including effective communication both over the phone and in person
- Strong command of grammar and spelling
- A genuine interest in client service
- Awareness of current events and global geopolitical matters
- Essential: Five GCSEs (or equivalent) at grade 4 or above.
- Desirable: Two A levels (or equivalent) at grade C or above
LR Legal is a specialist legal recruitment agency known for its commitment to trust and integrity. We prioritize your permission before forwarding your CV to any clients.
LR Legal Recruitment operates as an Employment Agency for this vacancy.
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