Department Coordinator and Governance Assistant

7 months ago

Farringdon, United Kingdom Save the Children Full time

We have an exciting opportunity for a proactive and collaborative individual with excellent organisation skills and coordination experience to join us in a newly formed role as **General Counsel's Division Coordinator** and Governance Assistant**.

This is a varied role that will provide general coordination and administration support to our General Counsel's Division department as well as using your understanding of good governance to provide assistance with governance-related activities.

**About Us**

Save the Children UK believes every child deserves a future. In the UK and around the world, we work every day to give children a healthy start in life, the opportunity to learn and protection from harm. When crisis strikes, and children are most vulnerable, we are always among the first to respond and the last to leave. We ensure children's unique needs are met and their voices are heard. We deliver lasting results for millions of children, including those hardest to reach.

**About the role**

The General Counsel's Division (‘GCD') is a department led by the General Counsel and Company Secretary, and is made up of the Legal and Compliance, Company Secretariat, Safeguarding and Risk teams.

In your Coordinator role you will use your drive, initiative, strong organisational and excellent communication skills, playing an integral role in bringing the GCD together to align and deliver on departmental priorities. You'll be a catalyst for the development of strong relationship-building across the GCD by planning and executing key departmental activities, and you'll collect insights from across the organisation to help raise the profile of the GCD within Save the Children UK (SCUK).

In your governance role, you'll use your baseline understanding of good governance to ensure that the processes you support are administered transparently and efficiently - streamlining them for more effective use wherever possible. You'll be skilled at accurately documenting meetings, discussions, and decisions, and you'll be consistent in the quality of your written output.

We value each team member's unique role and contribution to the collective achievements of the department. If you are someone who takes pride in their work, has a passion for supporting successful teams and their operations in a dynamic and fast-paced environment, then you could be just the person we're looking for.

**You'll have opportunity to take on wide-ranging responsibilities, including**:
**Department Coordination**
- Working with the General Counsel & Company Secretary, provide proactive administrative and coordination support to the GCD. This will include:

- Coordinating a range of GCD meetings including scheduling, preparing agendas, taking minutes etc.)
- Driving the planning and execution of department meeting agendas, internal communications plans, projects and initiatives.
- Organising and coordinating departmental events and activities, including training sessions and team-building events
- Maintaining and updating the GCD's intranet and SharePoint pages, ensuring that it's a well-resourced hub for department staff and other internal users

**Governance Assistance & Process Management**
- _ _Provide minute-taking and logístical support to the Enterprise Risk Management Team in their clerking and administration of SCUK's Audit and Risk Committee of the Board of Trustees (‘ARC') including:

- Scheduling meetings and managing related diaries.
- Booking rooms for ARC meetings; coordinate logistics and supplies.
- Attending ARC meetings and recording accurate and concise minutes, capturing key points, actioning items, and decisions made during meetings, distributing minutes after meetings.
- Provide support with the administration of SCUK's related entities' board meetings, including scheduling meetings, booking meeting rooms, preparing board packs, distributing papers and taking minutes of meetings, as requested.
- Act as the organisation's policies governance coordinator which will include:

- Managing the process for the review, development and approval of SCUK's policies in view of SCUK's overarching governance framework.
- Keeping the Policies Directory on the intranet up to date.
- Supporting policy authors as they navigate SCUK's policies governance process and devise simple initiatives to raise organisational awareness of its existence and purpose.
- Act as SCUK's Focal Point for the Save the Children Association (SCA) Mutual Accountability Framework (MAF) annual assessment

**About you**

Confident supporting several teams and anticipating their needs, you'll be an excellent communicator, detail-oriented, organised and proactive.

You'll have a passion for supporting organisational success and thrive when working at pace, with the ability to pick up information quickly and adapt to change in a dynamic and fast-paced environment.

**To be successful, you'll bring**:

- Experience of demonstrating proactivity and initiative in a similar

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