Executive Assistant to Chief Executive Officer

6 days ago

London, Greater London, United Kingdom People Engine Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to support our Chief Executive Officer at People Engine. As a key member of our team, you will play a critical role in ensuring the smooth operation of our business.

Key Responsibilities
  • Schedule Management: Manage and organize the schedules of the CEO and senior leadership, prioritizing tasks and anticipating schedule conflicts or changes.
  • Administrative Support: Provide administrative support, including handling correspondence, managing expenses, travel arrangements, and preparing business reports.
  • Office Operations: Oversee office operations, including handling office-related inquiries, managing access passes, coordinating floor planning, and overseeing office moves.
  • Project Support: Support project initiatives by managing contracts and collaborating with cross-functional teams to ensure project milestones are achieved.
  • Reporting and Analysis: Prepare and analyze monthly reports for business expenses, office expenditures, and reimbursement claims, offering insights to support decision-making.
Requirements
  • At least 4 years of hands-on experience in executive assistant and administrative roles, specifically supporting C-suite executives or senior management.
  • Excellent communication skills, both verbal and written, with the ability to build strong working relationships internally and externally.
  • Experience in board meeting preparation, including taking minutes and managing follow-up actions.
  • Experience in a fast-paced, high-tech environment, adept at managing dynamic workloads.
  • Exceptional organizational and time-management skills, with the ability to navigate complex schedules, handle confidential information, and prioritize tasks effectively.
  • Attention to detail in all work aspects, including document preparation, scheduling, and data management.
  • Proficiency in calendar management tools and the MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Highly adaptable, capable of performing well under pressure, with a strong focus on detail and a commitment to excellence.
  • Proven track record working with globally distributed teams, effectively coordinating across multiple time zones.

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