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HR Assistant

2 months ago

London, Greater London, United Kingdom Office Angels Full time
Job Title: HR Advisor/Officer

Job Summary:

We are seeking a highly organized and detail-oriented HR Advisor/Officer to join our team at Office Angels. As an HR Advisor/Officer, you will be responsible for providing administrative support to our HR team, including recruitment, onboarding, and employee relations.

Key Responsibilities:

  • Prepare new joiner paperwork, including offer letters, contracts, and acceptance/rejection emails, in a timely and accurate manner.
  • Continuously improve HR Admin processes to ensure efficiency and effectiveness.
  • Approve employee personal detail changes through the HR system.
  • Draft reference letters, including post-employment references, visa references, and mortgage/rent references.
  • Support HR Advisors and HR Managers with drafting paperwork for employee lifecycle changes, such as changes to terms and conditions, maternity/parental leave, etc.
  • Respond to employee queries and provide administrative support in a variety of HR-related tasks.
  • Coordinate work experience students and interns, and update other departments of new starters and leavers.
  • Request and chase references for new joiners, and provide admin support in application and coordination of airside passes, relevant training, etc.
  • Perform other ad hoc duties as required, including notetaking for employee relation meetings/HR meetings, arranging meetings, room bookings, and travel arrangements, including flights/accommodation/visas for Directors and teams.
  • Produce reports and data analysis for the HR Director, and perform printing, scanning, and filing as needed.
  • Coordinate pre-employment and right to work checks for new joiners, and set up user accounts on HR and internal systems, updating details as necessary.
  • Coordinate and distribute the weekly new joiners and leavers email, and support the coordination and delivery of company inductions.
  • Maintain e-files for employee paperwork, ensuring files are set up in line with start dates, and perform leaver administration, including drafting leaver letters and completing termination forms.
  • Archive leaver e-files and hard copy files, and provide administrative support on annual HR processes, such as appraisals, promotions, and salary reviews, and other project work, including inputting data in spreadsheets, scheduling meetings, preparing paperwork, etc.
  • Support the HR Team in audits, and manage front of house and telephones twice a week.

Requirements:

  • Graduate with HR assistance experience essential, ideally CIPD full or part qualified.
  • Good communication skills, both verbally and in writing.
  • Maintains a positive attitude towards routine tasks.
  • Strong organisational skills with the ability to prioritise effectively, ensuring all deadlines are met.
  • Pro-active approach.
  • Friendly Customer Focus and strong interpersonal skills.
  • Understands and appreciates the importance of using discretion.
  • Excellent and proven Excel skills.
  • Flexible and collaborative, with the ability to thrive in a fast-paced environment.

Desired Skills and Experience:

  • HR Advisor/Officer - CIPD Level 5.
  • Recruitment / Onboarding/ HR Admin.

About Office Angels:

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role, your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.