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Administrative Support Specialist

3 months ago

Widnes, United Kingdom Altitude Select Full time

Job Title:
Office Reception Coordinator

Location:
Widnes, UK

Position Type:
Full-Time

Salary:
£ £13.00 p/hr (depending on experience)

Hours:
Monday to Friday, 12:00 PM - 4:30 PM (likely to become full time in the future)

About Altitude Select:
Altitude Select is a prominent fabrication company in Widnes, dedicated to high-quality metalwork and custom fabrications. Our team is committed to delivering exceptional products across various sectors. We are seeking a proactive and detail-oriented Office Reception Coordinator to enhance our customer service and operational productivity.

As a key member of our team, you will play a vital role in ensuring our standards of excellence are maintained.


Key Responsibilities:

  • Front Desk Management: Act as the primary point of contact for visitors, clients, and suppliers. Manage incoming calls, oversee the reception area, and warmly welcome guests.
  • Administrative Support: Provide assistance with daily administrative tasks such as filing, data entry, document organization, and maintaining office supplies. Prepare and distribute internal communications.
  • Scheduling & Coordination: Aid the management team by organizing meetings, coordinating appointments, and managing calendars. Ensure meeting rooms are prepared and equipped.
  • Customer Service: Address customer inquiries, provide information about our offerings, and assist with order processing. Foster strong relationships with clients and deliver outstanding service.
  • Order Processing: Support the processing of purchase orders, work orders, and invoices. Communicate with suppliers and customers to ensure timely deliveries.
  • Health & Safety Compliance: Assist in maintaining health and safety documentation and ensure adherence to industry regulations and company policies.
  • Record Keeping: Keep accurate records of transactions, including job cards, timesheets, and inventory. Update databases and spreadsheets as necessary.
  • Support to Production Team: Provide administrative assistance to the fabrication team, including preparing job packs and tracking production schedules.
  • Miscellaneous Tasks: Perform additional duties as assigned by management to support the efficient operation of the fabrication facility.

Qualifications:

  • Proven experience in an administrative role, reception, or similar position.
  • Strong organizational and multitasking abilities, with a keen eye for detail.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • A friendly and professional demeanor with a focus on customer satisfaction.
  • Knowledge of the fabrication or manufacturing sector is advantageous but not essential.

Job Type:
Part-time

Pay:
£11.44-£13.00 per hour

Expected hours: 22.5 per week

Benefits:

  • Company pension
  • Free parking
  • On-site parking

Schedule:

  • Monday to Friday

Work Location:
In person

Reference ID:
(phone number removed)