Administrative Assistant

3 weeks ago

London, Greater London, United Kingdom Food and Drink Federation Full time
Job Summary

We are seeking a highly organized and detail-oriented Team Administrator to join our team at the Food and Drink Federation. As a key member of our membership, communication, and digital team, you will provide essential support to our Directors and contribute to the success of our organization.

Key Responsibilities
  • Director Support
    • Manage the diaries of both directors, ensuring seamless coordination of meetings and appointments.
    • Arrange internal and external meetings, room bookings, and travel arrangements.
    • Process expenses and invoices, maintaining accurate records.
    • Manage email inboxes, responding to queries and directing correspondence as needed.
  • Team Support
    • Provide administrative support for meetings, including room bookings, minutes, and event organization.
    • Monitor and manage team generic inboxes, ensuring timely responses to queries.
    • Support the administration of the FDF strategic organizational grid.
    • Assist with seasonal administrative tasks, including membership renewals, processing, and finance meetings.
    • Contribute to the development of the FDF website, providing administrative support as needed.
    Requirements
    • Proven experience in a similar administrative role, with a strong understanding of office procedures.
    • Excellent attention to detail, organizational skills, and ability to work independently.
    • Strong written and verbal communication skills, with the ability to build effective relationships.
    • Good Microsoft Office skills, with proficiency in email management and calendar organization.
    • Ability to work on own initiative, prioritizing tasks and meeting deadlines.
    • Commitment to personal development, with a willingness to learn and adapt to new challenges.
    Our Workplace

We are based in a modern, open-plan office in the heart of central London, offering a friendly work culture and flexible working arrangements.

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