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Sales Ledger Clerk

2 months ago

Chandler's Ford, United Kingdom Saffronland Homes Full time
Job Description

Location: Saffronland Homes

Overview: The Sales Ledger Clerk plays a vital role in managing the financial operations of the company, specifically focused on invoicing, credit control, and the overall management of accounts receivable. The role ensures accurate and timely processing of financial transactions for the care homes within the group, reporting to the Chief Financial Officer.

Key Responsibilities:

Invoicing and Billing:

  • Prepare and issue accurate invoices for residents' care fees and related services.
  • Ensure all charges are correctly applied in line with residents' contracts and funding arrangements (e.g., private, NHS, or local authority funded care).

Accounts Receivable:

  • Monitor and maintain the sales ledger to ensure all receivables are recorded and updated accurately.
  • Reconcile accounts and investigate any discrepancies in payments or invoicing.

Credit Control:

  • Proactively manage debt recovery, sending payment reminders, and following up on overdue accounts.
  • Liaise with residents, local authorities, NHS bodies, and third-party funding organisations to resolve outstanding payment issues.

Banking and Reconciliation:

  • Process incoming payments via various channels (direct debit, BACS, cheques).
  • Perform regular bank reconciliations and ensure funds are accurately allocated to customer accounts.

Reporting and Analysis:

  • Generate and maintain reports on debtors and income for management review.
  • Provide monthly aged debtor reports, highlighting areas of concern and proposing actions to reduce overdue balances.

Communication and Collaboration:

  • Maintain regular communication with the care home managers and administrators to ensure alignment on resident fees, invoicing, and debt management.
  • Act as the point of contact for queries related to resident accounts and payments.

Key Skills & Qualifications:

Experience:

  • Previous experience in a sales ledger, accounts receivable, or similar finance role, ideally within a multi-site organisation.
  • Experience within the healthcare or care home sector is desirable but not essential.

Skills:

  • Strong numerical and analytical skills with attention to detail.
  • Excellent communication and interpersonal skills for dealing with both internal teams and external stakeholders.
  • Proficient in accounting software (e.g., Sage) and Microsoft Excel.

Reports To:

Chief Financial Officer