Administrative Support Specialist
2 weeks ago
We are seeking an experienced Administrative Assistant to join our team at Cameron Clarke Associates. As an Administrative Assistant, you will provide essential support to the Financial Department, including managing the purchase ledger, whilst taking on administrative duties to ensure the smooth operation of the office and assist other departments, such as Sales, HR, and Facilities.
Key Responsibilities:- Manage the purchase ledger, including posting POs and handling queries
- Coordinate hotel bookings, flights, and ground transportation for the Sales Team
- Manage vehicle-related invoices and ensure necessary documentation is up to date
- Track and manage expenses related to travel, office supplies, and maintenance
- Monitor and maintain inventory of office supplies and equipment
- Assist in maintaining and organising the company's digital filing systems
- Support database management and ensure all data is updated, accurate, and securely stored
- Manage employee leave and holiday schedules and sickness
- Assist the Executive Assistant to the Directors with managing employee recognition programmes
- Coordinate with external maintenance and facilities providers to ensure the office is well-maintained
- High level of numeracy with excellent attention to detail
- Proven experience in a similar role is preferred
- Strong organisational and time management skills
- Proficiency in Microsoft Office Suite and accounting software, preferably Sage
- Excellent verbal and written communication skills
- Ability to manage multiple tasks and work independently
- A strong team player with problem-solving skills
- Experience with HR software and digital filing systems
- Familiarity with office equipment and facilities management
We offer a competitive salary and a dynamic work environment. If you are a motivated and organised individual with excellent communication skills, we would love to hear from you.
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