Executive Administrative Coordinator

1 month ago

Sunderland, Sunderland, United Kingdom Cumbria, Northumberland, Tyne and wear (CNTW) NHS Foundation Trust Full time

Position Overview

Are you interested in joining a collaborative team that prioritizes mutual support and excellence? We are seeking dedicated individuals to contribute to our outstanding organization.

We invite applications for a proactive and skilled Executive Administrative Coordinator to deliver responsive, effective, and high-quality administrative assistance to the Senior Leadership of our Inpatients South Locality CBU. You will collaborate closely with another Executive Administrative Coordinator, providing essential support to the Senior Leadership team.

The successful candidate will offer comprehensive administrative support to Senior Clinical Personnel, including managing schedules, typing documents, and taking live minutes during meetings, alongside established cover arrangements during absences.

The ideal applicant should possess exceptional communication, customer service, and organizational abilities, along with experience in minute taking and a solid understanding of office procedures, including proficiency in IT.

Candidates should meet the necessary qualifications as specified in the Essential Criteria of the Personal Specification or demonstrate relevant administrative experience over the past two years. Failure to meet these criteria may result in not being shortlisted.

We look forward to your application and the opportunity to connect with you.

Key Responsibilities

The following core competencies and experiences are essential for this role:

  • Deliver exceptional customer service and excel in a fast-paced environment.
  • Exhibit outstanding verbal and written communication skills, engaging professionally at all levels within and outside the organization.
  • Confidently prioritize and negotiate competing workloads while managing time effectively.
  • Demonstrate exceptional organizational skills, a flexible work approach, and experience in accurate, high-volume minute taking and reliable schedule management.
  • Proficient in audio typing.
  • Ability to work collaboratively within a team.
  • Previous secretarial experience or equivalent is required.
  • Strong IT skills and confidence in utilizing all Microsoft Office applications.
  • Act independently while maintaining a high degree of confidentiality and discretion.
  • Extensive experience in minute taking.

Additional responsibilities may include ordering supplies, coordinating repairs, and updating schedules and duty rosters. This list is not exhaustive.

About Our Organization

We strive to attract and retain a diverse, talented, and dedicated workforce that is compassionate and capable of meeting the evolving demands of modern healthcare. In return, we offer a dynamic work environment conducive to career development.

Job Responsibilities

For a comprehensive overview of the role, please refer to the attached job description.

We welcome your application.

Qualifications and Skills

Essential Qualifications

  • Educated to GCSE Level or equivalent.
  • Audio typing qualification or relevant demonstrable experience.
  • Typing/word processing qualification or relevant demonstrable experience.

Skills and Competencies

Essential Skills

  • Proven organizational abilities.
  • Capability to make informed judgments based on facts or situations.
  • Ability to exercise sound judgment when addressing requests and inquiries.
  • Capacity to work under pressure and meet tight deadlines.
  • Excellent communication skills.

Knowledge and Experience

Essential Knowledge

  • Familiarity with Microsoft Office applications and experience with patient database systems.
  • Comprehensive understanding of secretarial procedures, including schedule management and meeting coordination.
  • Knowledge or experience in the commissioning of the designated CBU area.
  • Understanding of healthcare policies and procedures.

Personal Attributes

Essential Attributes

  • Flexible, enthusiastic, and committed, with the ability to collaborate effectively to achieve results.
  • Professional, diplomatic, and politically aware.
  • Ability to maintain confidentiality.

  • Executive Administrative Coordinator

    1 month ago

    Sunderland, Sunderland, United Kingdom Cumbria, Northumberland, Tyne and wear (CNTW) NHS Foundation Trust Full time

    Job Overview Are you interested in joining a collaborative team that prioritizes mutual support and excellence? We are seeking a dedicated and skilled Executive Administrative Coordinator to provide high-quality administrative assistance to our Senior Leadership team. The successful candidate will work closely with another Executive Administrative...

  • Administrative Coordinator for Educational Institutions

    1 month ago

    Sunderland, Sunderland, United Kingdom GSL Education Full time

    Administrative Coordinator for Educational InstitutionsLocation: Sunderland, Tyne and WearSalary: £110 - £170 per dayContract Type: Full time/ Part timeAre you a meticulous and organized professional seeking a rewarding position within the educational field?GSL Education Sunderland presents an excellent opportunity for an Administrative Coordinator to...

  • Educational Administrative Coordinator

    1 month ago

    Sunderland, Sunderland, United Kingdom GSL Education Full time

    Educational Administrative CoordinatorLocation: Sunderland, Tyne and WearSalary: £110 - £170 per dayContract Type: Full time/ Part timeAre you a meticulous and organized professional seeking a rewarding position within the educational sector?GSL Education Sunderland presents an excellent opportunity for an Educational Administrative Coordinator to become a...

  • Service Coordinator

    1 week ago

    Sunderland, Sunderland, United Kingdom SG Personnel Full time

    At SG Personnel, we are seeking a highly organized and detail-oriented Service Coordinator to join our team. As a key member of our office staff, you will provide administrative and telephone contact support to our account managers and recruitment consultants.The ideal candidate will have excellent communication skills, both written and verbal, and be able...

  • Service Coordinator

    1 week ago

    Sunderland, Sunderland, United Kingdom SG Personnel Full time

    At SG Personnel, we are seeking a highly organized and detail-oriented Service Coordinator to join our team. As a key member of our office staff, you will provide administrative and telephone contact support to our account managers and recruitment consultants.The ideal candidate will have excellent communication skills, both written and verbal, and be able...

  • School Administrator

    1 week ago

    Sunderland, Sunderland, United Kingdom GSL Education Full time

    Job Summary:GSL Education is seeking a highly organized and detail-focused School Administrator to join our team. As a key member of our staff, you will be responsible for ensuring the smooth operation of our schools in Sunderland.Key Responsibilities:Administrative Support: Provide administrative assistance to the school's senior leadership team, including...

  • School Administrator

    2 weeks ago

    Sunderland, Sunderland, United Kingdom GSL Education Full time

    Job Summary:GSL Education is seeking a highly organized and detail-focused professional to join our team as a School Administrator. As a key member of our staff, you will play a vital role in ensuring the smooth operation of our schools in Sunderland.Key Responsibilities:Administrative Support: Provide administrative assistance to the school's senior...

  • School Administrator

    2 weeks ago

    Sunderland, Sunderland, United Kingdom GSL Education Full time

    Job Summary:GSL Education is seeking a highly organized and detail-focused professional to join our team as a School Administrator. As a key member of our staff, you will play a vital role in ensuring the smooth operation of our schools in Sunderland.Key Responsibilities:Administrative Support: Provide administrative assistance to the school's senior...

  • School Administrator

    1 week ago

    Sunderland, Sunderland, United Kingdom GSL Education Full time

    Job Summary:GSL Education is seeking a highly organized and detail-focused School Administrator to join our team. As a key member of our staff, you will be responsible for ensuring the smooth operation of our schools in Sunderland.Key Responsibilities:Administrative Support: Provide administrative assistance to the school's senior leadership team, including...

  • Residential Services Coordinator

    1 month ago

    Sunderland, Sunderland, United Kingdom Sellick Partnership Full time

    Residential Services Coordinator Temporary contract Sellick Partnership is currently engaged in the recruitment of a Residential Services Coordinator for a prominent social housing organization. The Residential Services Coordinator will be required to accompany the Housing Partner on home visits while also undertaking various administrative...

  • School Administrator

    3 weeks ago

    Sunderland, Sunderland, United Kingdom GSL Education Full time

    Job SummaryGSL Education is seeking a highly organized and detail-oriented School Administrator to join our team in Sunderland, Tyne and Wear. As a key member of our client schools, you will be responsible for ensuring the smooth operation of the school office and providing essential support to staff and students.Key ResponsibilitiesAdministrative Tasks:...

  • Mechanical Project Manager

    1 week ago

    Sunderland, Sunderland, United Kingdom Dalkia Full time

    Job SummaryThe Mechanical Project Manager will be responsible for the overall management of contracts, including contract administration, project coordination, and team supervision. This role requires a strong understanding of HVAC/electrical systems and their installation methods, as well as excellent communication and leadership skills.Key...

  • Mechanical Project Manager

    1 week ago

    Sunderland, Sunderland, United Kingdom Dalkia Full time

    Job SummaryThe Mechanical Project Manager will be responsible for the overall management of contracts, including contract administration, project coordination, and team supervision. This role requires a strong understanding of HVAC/electrical systems and their installation methods, as well as excellent communication and leadership skills.Key...

  • Administrative Coordinator

    1 month ago

    Sunderland, Sunderland, United Kingdom Harrogate and District NHS Foundation Trust Full time

    Position Overview This role is part of the administrative team dedicated to supporting the 0-19 Growing Healthy and Safeguarding initiatives. The primary focus will be on delivering effective and confidential administrative assistance to ensure smooth operations within the team. Key Responsibilities Collaborating with colleagues, service users, and...

  • Administration Coordinator

    2 weeks ago

    Sunderland, Sunderland, United Kingdom Gentoo Full time

    About the Role:Gentoo, a values-led charitable organisation, is seeking an experienced Administration Assistant to join the Property Asset Management Department on a full-time basis. The successful candidate will provide efficient and effective administration support to the Asset Department and colleagues.Key Responsibilities:Manage day-to-day queries...

  • Administration Coordinator

    2 weeks ago

    Sunderland, Sunderland, United Kingdom Gentoo Full time

    About the Role:Gentoo, a values-led charitable organisation, is seeking an experienced Administration Assistant to join the Property Asset Management Department on a full-time basis. The successful candidate will provide efficient and effective administration support to the Asset Department and colleagues.Key Responsibilities:Manage day-to-day queries...

  • Service Coordinator

    24 hours ago

    Sunderland, Sunderland, United Kingdom SG Personnel Full time

    Job Title: Service CoordinatorSG Personnel is a reputable recruitment agency based in Sunderland, seeking a coordinator to assist account managers and recruitment consultants in the office.The successful candidate will provide administrative and telephone contact support, including:Close administration support to the teamAccurate and detailed email...

  • Service Coordinator

    1 day ago

    Sunderland, Sunderland, United Kingdom SG Personnel Full time

    Job Title: Service CoordinatorSG Personnel is a reputable recruitment agency based in Sunderland, seeking a coordinator to assist account managers and recruitment consultants in the office.The successful candidate will provide administrative and telephone contact support, including:Close administration support to the teamAccurate and detailed email...

  • Registration Services Coordinator

    1 month ago

    Sunderland, Sunderland, United Kingdom Northern Powergrid Full time

    Position OverviewRole: Registration Services CoordinatorLocation: Riverside HouseDepartment: Energy SystemsAn exciting opportunity has emerged for a dedicated Registration Services Coordinator to join our dynamic team.Northern Powergrid is a leading entity in the energy sector, committed to enhancing the power network for millions of customers across the...

  • Registration Services Coordinator

    1 month ago

    Sunderland, Sunderland, United Kingdom Northern Powergrid Full time

    Position OverviewRole: Registration Services CoordinatorLocation: Riverside HouseDepartment: Energy SystemsAn exciting opportunity has emerged for a dedicated Registration Services Coordinator to join our dynamic team.Northern Powergrid is a leading entity in the energy sector, committed to enhancing the power network for millions of customers across the...