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Administration Coordinator

2 months ago

Sunderland, Sunderland, United Kingdom Gentoo Full time

About the Role:

Gentoo, a values-led charitable organisation, is seeking an experienced Administration Assistant to join the Property Asset Management Department on a full-time basis. The successful candidate will provide efficient and effective administration support to the Asset Department and colleagues.

Key Responsibilities:

  • Manage day-to-day queries through the management of a dedicated email inbox and telephone enquiries from both internal and external customers.
  • Attend meetings for minute taking.
  • Arrange and manage appointments for stock condition surveys.
  • Prepare documents using Microsoft Word, including the creation of mail merges.
  • Administration duties to support the department, including arrangement of meetings, raising orders, recording and inputting data, post, archiving, filing, and updating/retrieval of records, and maintaining department stationery requirements as necessary.

Requirements:

  • Demonstrable experience working in a busy office environment, handling large volumes of internal and outbound calls.
  • A proficient user of Microsoft Office suite, which is also used to arrange and book survey appointments.
  • Minutes taking for operational meetings.
  • Effective communication skills and ability to communicate at a range of levels.
  • Excellent organisational and administration skills.

Benefits:

  • 31 days annual leave (pro rata) with an option to purchase up to 5 additional days per year.
  • Flexible and hybrid working.
  • Free Health Cash Plan, with cashback for dental, optical, physio, wellbeing therapies, and more.
  • Access to private healthcare through the Health Cash Plan.
  • Competitive Aviva pension scheme - Gentoo will contribute up to 10% based on your personal contribution.
  • Salary sacrifice electric vehicle scheme.
  • Enhanced family-friendly leave.
  • Car mileage allowance if you use your personal vehicle for business purposes.
  • Life assurance cover to the value of 3 times your annual salary.