Administrative Support Specialist

2 weeks ago

East Kilbride, South Lanarkshire, United Kingdom NHS Scotland Full time
The Role

We are seeking a highly skilled and experienced Administrative Assistant to join our Property and Support Services team at NHS Lanarkshire. The successful candidate will provide administrative support to the team, ensuring the smooth operation of all functions and tasks.

NHS Lanarkshire is a leading healthcare provider in Scotland, serving a population of 655,000 across rural and urban communities. Our team is dedicated to delivering high-quality patient care, and we are committed to recruiting a workforce that reflects the diversity of our society.

Key Responsibilities
  • Provide administrative support to the Property and Support Services team, including answering phone calls, responding to emails, and preparing documents.
  • Manage and maintain accurate and up-to-date records, files, and databases.
  • Coordinate and arrange meetings, appointments, and travel arrangements.
  • Develop and implement administrative processes and procedures to improve efficiency and effectiveness.
  • Provide excellent customer service to internal and external stakeholders, including patients, staff, and visitors.
  • Work collaboratively with other teams and departments to achieve shared goals and objectives.
  • Contribute to the development and implementation of policies and procedures.
  • Participate in training and development opportunities to enhance skills and knowledge.
Requirements
  • SVQ3 or equivalent qualification in administration or a related field.
  • Excellent communication and interpersonal skills, with the ability to work effectively with people at all levels.
  • Proficient in the use of Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Ability to work accurately and efficiently in a fast-paced environment.
  • Flexibility to work varied hours, including evenings and weekends, as required.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
Benefits
  • A minimum of 27 days annual leave, increasing with length of service.
  • A minimum of 8 days public holidays.
  • Membership of the NHS Pension Scheme, with life insurance benefits.
  • Occupational health services.
  • Employee counselling services.
  • Work-life balance policies and procedures.
How to Apply

If you are a motivated and organized individual with excellent administrative skills, we would love to hear from you. Please submit your application, including your CV and a covering letter, to [insert contact details].

We are committed to equality and diversity in our recruitment processes and welcome applications from all qualified candidates.

Please note that we may close the advert once sufficient applications are received.

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