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Personal Assistant to a Deputy Director

2 months ago

West Yorkshire, United Kingdom Ministry of Justice Full time
Job Summary

We are seeking a highly organized and detail-oriented Personal Assistant to provide administrative support to two Deputy Directors within the Judicial and Legal Services Policy Directorate.

The successful candidate will work in a fast-paced environment, anticipating and resolving issues, prioritizing competing demands, and supporting Senior Leaders to deliver their responsibilities.

Key Responsibilities
  • Manage the diaries and inboxes of the two Senior Leaders, arranging internal and external meetings, travel, and resolving conflicting engagements.
  • Build and maintain excellent relationships with other PAs, staff within the Directorate, and external stakeholders.
  • Provide administrative support, including ordering equipment, managing distribution lists, and communicating staffing changes.
  • Assist the Head of Office and Business Manager with ad hoc tasks, such as administrative support.
Requirements
  • Proficient in Microsoft Office, including Outlook, Word, Excel, PowerPoint, OneNote, and MS Teams.
  • Excellent organizational, time management, and task management skills.
  • Ability to work well in a team and independently, promoting diversity, inclusion, and equality of opportunity.
  • Good judgment and approach to situations, tasks, and problems, with minimal supervision.
  • Experience providing PA/administrative support to Senior Leaders.
  • Familiarity with business support functions.
Working Arrangements

This is a permanent role with a full-time or part-time working pattern, including flexible working arrangements.

The successful candidate will be based in the Ministry of Justice headquarters in London.