Personal Assistant

7 months ago

West Calder, United Kingdom Sodexo Full time

Job Introduction
We have a fantastic opportunity for a dynamic and enthusiastic individual to become a vital part of our established team at **HMP Addiewell**, as a **Personal Assistant **to the Director.

What We Are Offering:

- ** Salary up to £33,500 per annum depending on experience.**:

- A permanent and fulltime position.
- Monday to Friday working week.
- Office based role.
- Please view our attached benefits guide to see everything we have to offer

What the Job Looks Like:
As the **Personal Assistant** to the Director at **HMP Addiewell**, you will be responsible for delivering timely and efficient administrative support to the Director and Deputy Directors. This includes managing their diaries to optimise their time, ensuring meetings are held promptly and efficiently, and maintaining effective communication with both internal and external stakeholders. You will also be the professional face of the Director's office, upholding the company's image with Sodexo employees and a diverse range of external organisations, including the public sector.

In this role, you will handle the Director’s mail, prioritising and responding to communications, and organising appointments and travel arrangements. You will also manage confidential files, perform secretarial duties for selected meetings, and assist with the prisoner complaint processes relevant to the Director. Additionally, you will oversee the physical environment of the Management Suite, ensuring it is well-maintained and fully equipped. You will be expected to support ad hoc assurance activities, manage the Gifts, Hospitality, and Ethics Register, and liaise with the Contract Management Team and Sodexo Head Office.

Your ability to handle urgent requests and organise high-profile visits will be crucial to the smooth delivery of our contract. Join us at **HMP Addiewell** and become an integral part of our dynamic team
- Please see the attached job description for a more detailed list of the main responsibilities._

**Essential**:

- Proven experience of working as part of a team and managing multiple priorities.
- Excellent organisational skills and ability to prioritise work effectively.
- Strong communication skills, both written and verbal.
- Ability to maintain strict confidentiality in all sensitive matters.
- Self-motivated with a flexible approach to working patterns.
- Proficiency in office management software and systems.

**Desirable**:

- Previous experience in a similar assistant role.
- Familiarity with the public sector and/or working within a prison environment.

Why Join Us?

**At Sodexo, our purpose is to create a better every day for everyone to build a better life for all.**

Sodexo’s vision for HMP Addiewell is to develop a safe, stable, and progressive environment with modern facilities dedicated to reducing re-offending and enabling individuals to fulfil their potential. Every aspect of the prison is designed to help prisoners make meaningful progress in their sentence and personal development goals within a surrounding culture of rehabilitation.

**An opportunity too good to miss**

As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day.

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions. And for that you’ll receive an excellent benefits package including access to gym facilities on site and a Blue Light card.

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